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Administrative Assistant / English Speaking Secretary for the Institute Director

Forschungszentrum JülichAachen

Vor 30+ Tagen

Stellenbeschreibung

Your Job :

In this versatile position, you will support the Institute Director and the team in the following administrative tasks :

Independently perform general administrative tasks for the institute management
Organize appointments as well as international conferences
Prepare and edit various documents in English and German and communicate with scientists
Prepare and follow-up of meetings, events and national and international business trips
Assist with correspondence and the preparation of presentations in German and English
Guide national and international visitors

Your Profile :

You have a degree as a foreign language secretary or equivalent qualification or proof of English language skills (at least B2 level); alternatively a comparable degree is desirable

You have sound experience in independently taking on secretarial and administrative tasks

High degree of independence, flexibility, motivation and initiative

Good organizational and coordination skills

Confident handling of common PC application programs (Microsoft Office), SAP knowledge is an advantage

A confident appearance as well as a courteous manner with guests and visitors is a matter of course for you

Your communication skills in German and English are above average

Our Offer :

We work on the very latest issues that impact our society and are offering you the chance to actively help in shaping change! Here is what Forschungszentrum Jülich can offer you :

Work in an international and academic environment, with a flat hierarchy

Developing the potential of our employees is important to us, which is why we offer individual professional development opportunities

We support you right from the beginning : We help new colleagues to find their feet at Jülich – through our Welcome Days and Welcome Guide -

Ideal conditions for balancing work and private life, as well as a family-friendly corporate policy supported by our Equal Opportunities Bureau

Flexible working hours in a full-time position (39 hours / week) with the option of slightly reduced working hours -

Flexible work arrangements, working from home - in coordination with the Institute Director and depending on current tasks

30 days of annual leave and provision for days off between public holidays and weekends ( between Christmas and New Year)

Place of employment : Aachen

In addition to exciting tasks and a collaborative working atmosphere at Jülich, we have a lot more to offer :

You will be initially employed for a fixed term of 2 years but with the prospect of longer-term employment. Salary and social security benefits will conform to the provisions of the Collective Agreement for the Public Service (TVöD-Bund), pay group 8, depending on your current qualifications and the precise nature of the tasks assigned to you. All information about the Collective Agreement for the Public Service (TVöD-Bund) can be found on the BMI website : The monthly salaries in euro can be found here :

We welcome applications from people with diverse backgrounds, in terms of age, gender, disability, sexual orientation / identity, and social, ethnic and religious origin. A diverse and inclusive working environment with equal opportunities in which everyone can realize their potential is important to us.

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Administrative Assistant • Aachen