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Personal Assistant - International Law Firm

Personal Assistant - International Law Firm

Austin BrightSeimerich, DE
Vor 30+ Tagen
Stellenbeschreibung

Join a leading global law firm renowned for its ability to handle complex cross-border matters for clients across the corporate, financial, and governmental sectors. With offices in more than 45 cities worldwide, including a strong and growing presence in Luxembourg, the firm offers its teams a truly international and multicultural work environment. Located in modern offices in the heart of Luxembourg, the firm combines top-tier infrastructure with a people-centric culture that values collaboration, professionalism, and service excellence. Joining this firm means becoming part of a global network where your contribution supports high-stakes, impactful work while benefiting from the tools, spaces and atmosphere that support your daily wellbeing and growth.

Your Responsibilities

  • Provide secretarial and administrative support to lawyers, including managing incoming and outgoing mail, preparing documents, and handling filing systems both digital and hard copy ensuring accuracy and confidentiality.
  • Assist with legal procedures, billing processes, and expense reporting, allowing lawyers to focus on client matters while you ensure seamless operational support.
  • Organise calendars, plan and book travel, arrange meetings, and manage contact databases, contributing to the efficient coordination of both internal and external activities.
  • Act as a key player in client reception, ensuring a high-standard welcome and experience for guests and internal stakeholders alike, while upholding the firm's professional image.
  • Support the setup of meeting rooms, including catering and AV coordination, and collaborate with vendors and the IT team to ensure smooth execution of events and video conferences.
  • Contribute to the overall upkeep of the office, including guest services procedures, supplier liaison, and security monitoring, fostering a workplace where everything runs smoothly behind the scenes.

Your Profile

  • Bachelor's degree or equivalent experience in a relevant administrative or assistant role.
  • Fluent in both French and English; any additional language is a plus
  • Excellent communication skills, attention to detail, and a client-focused mindset
  • Able to multitask and stay calm under pressure, showing flexibility and initiative
  • Proficient in Microsoft Office tools (Word, Outlook, Excel, PowerPoint), with strong time management and organisational abilities.
  • Trustworthy, discreet, and professional, able to work independently while fostering strong relationships across the firm.

    • What We Offer

  • A modern, central office space equipped to support your productivity and comfort from well-designed meeting areas to a professional reception space that reflects the firm's prestige.
  • The opportunity to grow in a global law firm recognised for excellence, with a supportive structure that includes training opportunities and the chance to collaborate across borders.
  • Daily working conditions that make a difference : streamlined tools, clear procedures, and a team-oriented environment allow you to focus on your role without unnecessary stress.
  • A strong culture of trust and respect, where your contributions are visible and valued, and where initiative is encouraged and supported at every level.
  • A balanced professional life, where logistical support, flexible coordination, and attention to wellbeing help you stay energised and fully present, both at work and at home.

    • Do not hesitate to contact us if this position seems interesting for you !

    Do not hesitate to send us your resume at apply @ austinbright.com or call us at +352 20 30 14 67

    Please note that other opportunities are available on our website www.austinbright.com

    Here at Austin Bright, we are a dedicated and professional team of recruitment consultants specialized in the banking and wealth management sector. We offer a personalized, multilingual and scrupulously confidential service.

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    Personal Assistant • Seimerich, DE