Office Manager - PART TIME (m / f / d)

Company Profile

Our client is an international Private Equity Real Estate company based in Düsseldorf. Headquartered in London, the company is a globally leading owner, manager and developer of Logistics & Light Industrial Real Estate.

Main Responsibilities

• Responsible for organising internal / external meetings, organising events, booking travel, hotels, restaurants and couriers
• Act as the point of contact for the team for internal and external stakeholders, identify where additional support can be given and help manage the demands of the team
• Collate and produce high standard documents, including production and editing of PowerPoint presentations
• Maintain any filing and database systems, carrying out regular reviews to ensure the accuracy and efficiency of these
• Receive all incoming telephone calls and visitors to the Dusseldorf office
• Maintain accurate log of entry keys / issuing new keys as well as managing parking spaces
• Maintain stock, including, ordering and restocking of all office supplies
• Reviewing offers for completeness and accuracy
• Manage office related contracts
• Implement and monitor sustainable practices for office operations
• Maintain office efficiency by planning and implementing office systems and equipment procurement
• Ensure office is compliant with regulations including first aid trained staff, evacuation procedures, health and safety, etc
• Setup the office each day and ensuring the general cleanliness and tidiness
• Manage and maintain electronic equipment for staff
• Set up rooms appropriately for meetings, including ordering food, serving drinks, and following up on other requests
• Assist with the planning of management meetings and senior management related events
• Support organising business trips and asset tours
• Process and monitor invoicing via the financial and asset database

Skills, Knowledge and Experience