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Administrative Assistant (m / w / d)

Infotree Global SolutionsFrankfurt, Hessen, Germany

Vor 29 Tagen

Stellenbeschreibung

This institution is a leading global financial entity offering a wide array of services including investment banking, asset management, and private wealth management. Renowned for its commitment to customer service, integrity, and fostering sustainable economic growth, it operates a worldwide network aimed at serving corporations, institutions, governments, and individuals. With a legacy of excellence and innovation, it is focused on turning insights into opportunities, providing expert advice, and delivering comprehensive solutions across both public and private markets.

The Role :

This is a fixed term contract for an administrative assistant in Frankfurt to provide coverage to the Real Estate Investing team in Asset Management Private. This role requires a highly collaborative, proactive and organized individual, who can multitask effectively.

Responsibilities

Proactive diary management of complex calendars across multiple time zones
Arrange internal meetings and all logistics – booking of conference rooms, guest registration, ensuring materials are organized
Arrange travel; organize and provide detailed travel schedules and process related expenses in a timely manner
Adhering to Compliance regulations and gaining the relevant approvals
General team admin including phone answering and relaying messages, photocopying / scanning / printing, participation in ad-hoc projects, and planning team events
Regularly facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly
Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
Flexibility to support assistant colleagues and cover when necessary

Required Skills

Prior experience as an assistant – preferably 3 years and ideally from a banking, financial services background

Team player with a positive “can do” attitude

Excellent interpersonal and communication skills - ability to display a consistent, professional degree of communication

Strong attention to detail

Proactivity with excellent organisational and problem solving skills - ability to take initiative, follow up where necessary without prompting and seek clarification when needed

Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment

Demonstrates high degree of integrity and recognises the need for confidentiality

Comfortable working with people at all levels across the organisation

Strong proficiency in MS Word, Excel, PowerPoint and Outlook

What We Offer :

An opportunity to be part of a diverse team that is passionate about making a positive impact on our clients’ financial success.

A dynamic and supportive work environment that fosters knowledge sharing and professional growth.

A role that allows you to leverage your skills in supporting strategic investment management and advisory services.

If you are a driven professional looking to contribute to a leading team in asset and wealth management, we would like to hear from you. Join us in delivering sustainable success and long-term value to our clients.

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Administrative Assistant • Frankfurt, Hessen, Germany