Administrative assistant Jobs in Waibstadt

Your role

Coordination tasks :

• Organise committee and working group meetings, including minute taking and dissemination as well as follow-up on action points from the meetings.
• Organise two to three annual meetings (off-site) for the Staff Association committee.
• Organise the annual elections of staff representatives and help coordinate with the election committee across all sites.
• Organise annual general meeting(s) of the Staff Association, their hybrid set-up and capture and dissemination of meeting recordings as necessary.
• Organise in-person and virtual training for staff representatives to efficiently execute their duties.
• Coordinate meetings between staff and staff representatives, management and delegates of EMBL’s governing Council.
• Provide administrative and logistical support to Staff Association and Staff Association committee activities across sites.

Financial Administration tasks

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Closing date : 8 September 2024

Contract duration : 3 years

Grading : 4; 5 or 6, depending on experience and qualifications

Reference number : HD02671

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The post is ideal for a dynamic individual, who is service minded, empathic, discreet and can excel as an individual contributor and a team player as a focal point for staff.

A degree with experience in administration and project management would be essential, while foundational knowledge in finance and / or accounting is desirable. An excellent command of English is essential while proficiency in a second European language (German, French, Italian or Spanish) is considered advantageous. Office computing skills, web authoring experience, minute-taking as well as proven administrative and organisational experience is required. Previous experience at an international organisation is valued.

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