Executive assistant Jobs in Berlin

We build the worlds largest on-demand delivery platform.

We are looking for an Executive Assistant to support the Management team on our journey to always deliver amazing experiences.

We are seeking a bright self-motivated and enthusiastic Executive Assistant to support our Executive Team in an exciting and fast paced role. Our ideal candidate will be used to managing constantly changing diaries and travel flexible in approach and able to change direction at a moments notice. You will enjoy the challenge of a busy environment with lots of ambiguity problem solving and continuous learning. You will have high standards in your work with excellent attention to detail and you will go above and beyond to help the team operate more efficiently.

Meet the team :

Youll join a high performing team of 9 assistants who are responsible for providing exceptional support across the company. Our purpose is to increase the productivity of our senior executives and help contribute to accomplishing their business goals as well as improving departmental culture and process efficiency. You will be the magic maker who ensures your department is functioning at its best.

If youre a creative problem solver who is hungry for a new adventure an international workplace is waiting for you in the heart of Berlin!

Your mission :

Culture driver : Support a positive and collaborative team culture by reflecting the companys values in daily interactions. Help maintain smooth communication across the team

Communication & Coordination : Manage complex calendars on behalf of 1 C levels 1 VP plan and organize events of all sizes and coordinate domestic and international travel

Scheduling and Calendar Management : Be a firm gatekeeper who can handle confidential information and be able to make good judgment decisions with excellent communication and tact

Own it : Control meeting preparation and follow-ups by taking minutes and diligently tracking action items preparing presentations and analyzing data where necessary

Project management : Manage projects with tight deadlines and work efficiently and independently juggling many tasks simultaneously with ease

#OneTeam : Develop and maintain solid working relationships with key stakeholders to effectively deliver seamless administrative support service to the business

The heroic skills :

You have gained a minimum of 5 years of work experience supporting senior management or in a project management position

You have excellent communication skills ensuring that tact discretion and diplomacy are at the forefront of your interactions

You have first-class written and communication skills in English. German is a plus but is not required

You are customer-focused solution-oriented discreet and resilient with excellent organizational and multitasking skills

You are a natural relationship builder and have impeccable stakeholder management skills

You are a pro-active pragmatic and personable individual who enjoys interaction with diverse groups of people

You are a highly professional individual driven resourceful detail orientated and happy to work in a fast paced dynamic office where you have to think outside the box and provide an exceptional level of service

Nice to have :

Background in project management or communications (strong plus)

Previous experience as an EA to a CFO / CEO / COO (strong plus)

German speaker nice to have to but not required

Additional Information :

We believe diversity and inclusion are key to creating not only an exciting product but also an amazing customer and employee experience. Fostering this starts with hiring - therefore we do not discriminate on the basis of racial identities religious beliefs color national origin gender identities or expressions sexual orientations age marital or disability statuses or any other aspect that makes you you. We encourage you to let us know if you need any accommodations or specific accessibility support to ensure a smooth interview experiencejust include it in your application. Youre welcome to share your pronouns (he / she / they) right from the start so we can address you respectfully from our first contact.

Remote Work : No

Employment Type : Full-time

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Experience : years

Vacancy : 1