Executive assistant Jobs in Heidelberg

Join us as our Team Assistant and be at the heart of one of Europe's emerging frontier AI labs. We're redefining AI with a reasoning-first approach rooted in causality!

We’re a small, science-driven team of researchers and builders in Heidelberg, backed by experienced founders, advisors and investors. We care as much about how we work as about what we build: curious, direct and respectful, rigorous.

We’re looking for a Team Assistant to become the operational heart of the team. You won’t be working behind the scenes – you’ll be one of the people who makes this company function, and everyone here will feel it when you do. It’s a broad, hands-on role with real ownership: you’ll contribute to critical functions and grow alongside the company – all while enjoying a friendly, eye-to-eye company culture.

If you're passionate about smooth processes and eager to make a difference, we'd love to have you on board!

Tasks

Support with administration and compliance, incl.

• document preparation and data entry,
• preparatory accounting and compliance management.

Keep operations running smoothly, e.g. by

• maintaining some administrative databases like our CRM,
• tracking tool maintenance by users,
• keeping the office organized and well equipped.

Orchestrate communication

• Coordinate and schedule meetings,
• assist in organizing company events and workshops,
• manage some communication channels, internal and external.

Nice to have: curiosity about new tools. We increasingly use AI agents for internal processes, and if you enjoy helping shape that, great, but it's not a must.

Requirements

• Experience in administrative or team support roles
• Strong organizational skills with the ability to handle multiple tasks and prioritize effectively
• Excellent communication skills, both written and verbal, with a knack for being direct and respectful
• Proficiency in office software and tools, like Microsoft Office, Google Workspace, Notion – or aptitude and willingness to learn
• A proactive, adaptable, hands-on mindset
• Fluent English; some basic German is necessary (helpful for accounting, compliance, and local admin)
• Part-time work is preferred, the below salary range is for full-time, however.

Benefits

↗️ Growth Perspective

This role grows with you. Depending on your strengths and interests, it can develop toward into an even more influential role like executive assistance or people & culture management as we scale.

🫂 Our Culture

We are “Putting Science at the Core of AI” – with all its curiosity, daringness, and humanity. That means, we

• are scientists at heart, with a builder’s mindset,
• are open to challenge, grounded in curiosity and respect,
• welcome diverse perspectives and value thoughtful as well as open debate,
• focus on outcomes and real-world impact,
• create and foster an environment of support, inspiration, and freedom for everyone to do their best work.

🏆 Perks & Benefits

• Permanent part-time contract, e.g. 20h - 30h/week
• 23 vacation days (at 40h/week)
• EUR30k - EUR45k salary range (based on a 40h/week)
• Flexible working hours with work-from-home options; we’re happy to work around school hours or other commitments
• Varied work with creative freedom
• Pragmatic and supportive coworkers
• Casual, direct and respectful company culture
• You’ll work closely with our founders – Gregor (COO) is hiring for this role personally – and the whole nine-person team

⚒️ Tools and Infrastructure

• MS Office and Google Docs
• Common Google-Workspace tools (Calendar, Mail, Meet)
• AI agents (e.g. Claude, ChatGPT, Gemini)
• Notion

Join kausable GmbH as a Team Assistant and be part of the AI revolution in Europe. Work with visionary founders, gain exposure to cutting-edge company organization, and grow with us!

We are pioneering a reasoning-first approach to AI, rooted in causal world models and live-long learning.

🏭 We are experienced founders, advisors, investors – and have convened to propel Europe ahead in the global race for AI leadership. While much of the scene is eyeing Silicon Valley and China for AI innovation, Europe, especially Baden-Wurttemberg, proves it can hold the candle to the big players when it comes to research but also company building. Think scientific output of Heidelberg, Freiburg, Munich, Tübingen and Black Forest Labs, Mistral, Latent Labs, Deep Mind, Aleph Alpha.

With our startup from Heidelberg and Karlsruhe we just raised a large funding round with investors from Black Forest Labs (a pioneer in visual generation), tech experts, and a strong network of advisors and supporters.