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Human resources assistant • schweich

Zuletzt aktualisiert: vor 19 Stunden
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Legal Administrative Assistant

Legal Administrative Assistant

DLA Piper LuxembourgKonz, DE
The role of the Legal Administrative Assistant will be to provide high value support as an essential part of the services as a Legal Administration function. Developing strong and lasting relationsh...Mehr anzeigenZuletzt aktualisiert: vor 10 Tagen
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Human resources business partner M / F

Human resources business partner M / F

Hays LuxembourgKonz, DE
We are looking for a Human Resources Business Partner for one of its client based in Luxembourg.Annual gross salary between 80 000€ and 90 000€. As an HR Business Partner, you leverage your expert k...Mehr anzeigenZuletzt aktualisiert: vor 13 Tagen
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Junior Accountant GER - Human AIFM - Kirchberg

Junior Accountant GER - Human AIFM - Kirchberg

Austin BrightKonz, DE
15,00 € stündlich
Luxembourg, they are specializing in the management and administration of real estate funds.With billions assets under management, they focus on providing comprehensive services for clients who wis...Mehr anzeigenZuletzt aktualisiert: vor 7 Tagen
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Internship Talent Attraction (m / f / x)

Internship Talent Attraction (m / f / x)

LuxairKonz, DE
Internship Talent Attraction (m / f / x).Gain knowledge and experience of Talent Attraction's recruiting process.Learn how to screen resumes for various open positions. Assist with pre-screen candidates...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
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Engineer, Advanced Product Development (F / M / X)

Engineer, Advanced Product Development (F / M / X)

GH InterimKonz, DE
The GH interim teams are made up of passionate people, available to listen to you in French, German, English, Dutch, Luxembourgish, etc. To be able to best serve its clients, GH interim has opened t...Mehr anzeigenZuletzt aktualisiert: vor 6 Tagen
Personalsachbearbeiter (W / M)

Personalsachbearbeiter (W / M)

BATIPRO MATERIAUX S.A.Trier, DE
Mit über 30 Jahren Erfahrung ist.BATI C) einer der Marktführer im Bereich Baumaterialien im Großherzogtum Luxemburg.Dank seines großen Know-hows hat das Unternehmen eine starke Zusammenarbeit mit s...Mehr anzeigenZuletzt aktualisiert: vor 8 Tagen
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Credit control Assistant (M / F) - One year - Internship / Fixed term contract

Credit control Assistant (M / F) - One year - Internship / Fixed term contract

ATOZKonz, DE
Human Resources, IT, Finance / Accounting, Marketing, and Facility services for a group of Luxembourg-based companies.We are currently looking to recruit a : . Credit control Assistant (M / F) - One yea...Mehr anzeigenZuletzt aktualisiert: vor 2 Tagen
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Manager Corporate - Human Sized PFS, Team Spirit

Manager Corporate - Human Sized PFS, Team Spirit

AbiomisKonz, DE
Manager Corporate – Human Sized PFS, Team Spirit.It is a pleasure to support one of our loyal clients in their search for a Manager Corporate. Established over a decade ago, this PFS has built a str...Mehr anzeigenZuletzt aktualisiert: vor 15 Tagen
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HR Project Coordinator (m / f)

HR Project Coordinator (m / f)

LNS - Laboratoire National de SantéKonz, DE
HR Project Coordinator (m / f) Ref°363.To support the HR service with ongoing projects, we are currently looking for a motivated and detail-oriented . About the Laboratoire national de santé.The « Lab...Mehr anzeigenZuletzt aktualisiert: vor 10 Tagen
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IP Assistant

IP Assistant

Ergon RecruitmentKonz, DE
For one of our client, we are looking for a .Team Assistant in Intellectual Property.Receiving and handling client requests. Preparing, managing, tracking, organizing, and archiving case files and p...Mehr anzeigenZuletzt aktualisiert: vor 3 Tagen
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Assistant Manager - Corporate Services

Assistant Manager - Corporate Services

People Solutions by ArhisKonz, DE
With a tailor made approach and a commitment to integrity, we offer comprehensive services, from recruitment to talent management. ASSISTANT MANAGER - CORPORATE SERVICES.Our client is an independent...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
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Associate / Assistant Professor (Tenure Track) of Psych. Methods

Associate / Assistant Professor (Tenure Track) of Psych. Methods

Université du LuxembourgKonz, DE
Faculty of Humanities, Education and Social Sciences.FHSE) at the University of Luxembourg brings together expertise from the humanities, linguistics, cognitive sciences, social and educational sci...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
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Administrative assistant M / F

Administrative assistant M / F

RandstadKonz, DE
We are looking for a Business analyst for our client.Handle the administrative coordination of the activity of the division,. Organization of meetings and appointments.Prepare briefing papers for me...Mehr anzeigenZuletzt aktualisiert: vor 23 Tagen
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Laboratory Assistant (M / W)

Laboratory Assistant (M / W)

BIONEXTKonz, DE
You will work within a young and motivated team, benefiting from the support of advanced digital solutions unique to Luxembourg, all designed to simplify your daily work. Welcome and register biolog...Mehr anzeigenZuletzt aktualisiert: vor 19 Stunden
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Corporate and Executive Assistant

Corporate and Executive Assistant

Arhis HR SolutionsKonz, DE
Luxembourg job market, known for our expertise, flexibility, and proactive approach.We operate in six key sectors : Office, Finance, Banking, Insurance, Industry, Construction & Public Works, and HO...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
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SAP SuccessFactors Consultant / Senior Consultant

SAP SuccessFactors Consultant / Senior Consultant

Deloitte LuxembourgKonz, DE
Join a global company with a human touch.Deloitte Luxembourg welcomes you to a positive and flexible work environment.You’ll discover our remarkable . Cloche d’Or, Luxembourg’s fastest growing Busin...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
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Estimator – Measurement technician (m / f)

Estimator – Measurement technician (m / f)

Atelier de construction métallique KOCHKonz, DE
To strengthen our teams, we are looking for : .Estimator – Measurement technician (m / f).Working in the design office, you will be responsible for costing and estimating exterior locksmith projects as...Mehr anzeigenZuletzt aktualisiert: vor 22 Tagen
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Deputy Manager People Services

Deputy Manager People Services

Cargolux Airlines International SAKonz, DE
Support the Director People Services with the management of day to day tasks.Act as a representative of the Director People Services during absences. Support the team coordination and follow up on t...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
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General Coordinator (m / f / x)

General Coordinator (m / f / x)

Fondation Follereau LuxembourgKonz, DE
Are you passionate about humanitarian work and managing teams in a company on a human scale? Then join the.Fondation Follereau Luxembourg (FFL). We are looking for a motivated individual to coordina...Mehr anzeigenZuletzt aktualisiert: vor 15 Tagen
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Bauzeichner / Bautechniker im Bereich Kanalplanung (m / w / d)

Bauzeichner / Bautechniker im Bereich Kanalplanung (m / w / d)

BEST Ingénieurs ConseilsKonz, DE
Sitz in Luxemburg-Senningerberg (etwa 15 Autominuten von der deutschen Grenze), als multidisziplinäres Planungsbüro im Bauwesen, beschäftigt mehr als 180 Mitarbeiter. Aufgrund unserer sehr guten Auf...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
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Legal Administrative Assistant

Legal Administrative Assistant

DLA Piper LuxembourgKonz, DE
Vor 10 Tagen
Stellenbeschreibung

The role of the Legal Administrative Assistant will be to provide high value support as an essential part of the services as a Legal Administration function. Developing strong and lasting relationships with key stakeholders, supporting team members, and developing technical expertise are integral to the success of this role. In an ever changing fast-paced environment, taking pride in achieving objectives that support DLA Piper in its provision of market leading legal services.

Main duties and responsibilities

You will work collaboratively with partners, fee earners or senior business services leaders to deliver an exceptional legal administration service.

Core responsibilities include :

Stakeholder engagement

  • developing strong relationships with stakeholders within your team and across the firm;
  • proactively promote the benefits of team working with fee earners and senior business service leaders;
  • sharing any feedback received from stakeholders with reportings lines in a timely manner to help resolve issues in order to maintain excellent service delivery;
  • sharing knowledge and best practice with team members to help create consistent levels of support;
  • acting as a role model and mentor to less experienced members of the team by sharing knowledge and best practice;
  • actively participating in and contributing to team meetings.

Compliance support

  • providing support directly to partners and fee earners with new client and matter set up and management activity (opening and closing procedures);
  • engaging with partners, fee earners and / or clients to capture mandatory information for client onboarding and compliance reviews;
  • liaising with the billing team to ensure client master data is timely and accurately updated to streamline downstream billing processes.

    • Team workflow

  • proactively monitoring workflow from the team inbox and completing tasks in priority order;
  • managing fee earner / senior business services leaders' expectations in terms of deadlines and outcome of tasks assigned;
  • taking responsibility to ensure work is undertaken in the most appropriate way to maximise efficiency.
  • Providing general legal administrative support by
  • providing support to partners and fee earners taking a proactive approach to tasks and anticipating potential problems;
  • ensuring accurate and timely use of relevant platforms to facilitate matter opening, matter maintenance, closure and archiving;
  • managing and / or assisting with accounts payable (invoices), expenses and disbursements;
  • recording time for partners and fee earners when required (including non-billable productive time) on a daily basis;
  • demonstrating excellent file management of correspondence, documents, emails and research;
  • coordinating internal and external client meetings effectively, ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place;
  • assisting fee earners / senior business services leaders with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner;
  • drafting, creating and editing documentation, in line with the DLA Piper Style Guide templates and precedents, working appropriately with Document Production teams as and when required;
  • arranging travel bookings including visas, flights, hotels, taxis, accommodation and rental cars, etc;
  • working collaboratively with the wider team to support both partners and the Marketing and Business Development team with client-related activities within the practice group, including supporting small-scale events, pitch generation via Qorus, Credentials, CVs, legal directory submissions and InterAction related activity;
  • understanding client financial reporting processes and providing support when required;
  • collaborating with billing and finance teams to support processes as and when required and working with associated platforms / applications;
  • understanding what is expected from you in order to work effectively remotely in line with the firm's Worksmart Flex policy, meeting our expectations that you will work efficiently and productively wherever you choose to work and being present and available during core hours for in person learning, supervision, feedback, team meetings, general business support etc;
  • assisting on ad-hoc projects as and when required;
  • undertaking any other duties as required to fulfil the role.

    • About you

  • Previous experience in an administrative role within a professional services environment;
  • Proficient in utilising technology platforms and systems, such as MS Office suite;
  • Strong organisation and prioritisation skills;
  • Good stakeholder management and communication skills;
  • Ability to demonstrate problem solving skills;
  • Good verbal and written communication skills;
  • Adaptable, and willing to flex to meet business needs;
  • Able to remain calm under pressure.
  • Proficient in English.

    • About us

    DLA Piper is a global law firm with lawyers and business service professionals located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world. We strive to be the leading global business law firm by delivering quality, service excellence and value to our clients and offering practical and innovative legal solutions to help them succeed. Our clients range from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, as well as government and public sector bodies.

    Our values

    In everything we do connected with our People, our Clients and our Communities, we live by these values :

    Be Supportive  – we are compassionate and inclusive, valuing diversity and acting thoughtfully

    Be Collaborative  - we are proactive, passionate team players investing in our relationships

    Be Bold  - we are fearless and inquisitive, challenging ourselves to think big and find creative new solutions

    Be Exceptional  - we are strategic and driven, exceeding standards and expectations

    Diversity and inclusion

    At DLA Piper, diversity and inclusion underpins how we live our values and everything we do. We believe that everyone has a voice, and that everyone’s voice counts. We know that the rich diversity across our firm makes us stronger, more innovative and creative, which helps us to better serve our clients and communities. We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work.

    Diversity of perspective, thought, background and culture combine to make us the leading global law firm; that’s why we actively seek to build balanced teams. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

    Hybrid working

    We recognise that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That's why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.

    Pre-engagement screening

    In the event that we make an offer to you, and where local legislation permits and where relevant, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and work-related references.