Study coordinator Jobs in Berlin

Your mission

About the Role

Location: Berlin, Germany (Full-time, On-site)

We are looking for a dedicated and organized Talent Coordinator to support our recruitment efforts, HR operations, and the smooth running of our Berlin office. This is a crucial on-site role that keeps our hiring processes running smoothly, ensures every candidate and new hire feels welcomed from day one, and helps maintain a well-organized and compliant workplace.

Key Responsibilities

Recruitment & Talent

• Review incoming CVs for key requirements and support the initial screening process.
• Manage scheduling for interviews, calls, and meetings between candidates and interviewers.
• Maintain consistent follow-up with all parties (candidates, hiring leads, interviewers) and route queries to the appropriate personnel.
• Coordinate logistical details for the recruitment process, including booking meeting rooms for in-person interviews and welcoming candidates on-site.
• Perform active sourcing of candidates based on clear, defined instructions from the Senior Recruiter.

Onboarding & Offboarding

• Coordinate workplace setups for new employees, including desks, storage, and the handover of necessary hardware.
• Guide new hires through their first days, ensuring a smooth and welcoming onboarding experience.
• Support offboarding processes, including hardware returns, access revocation coordination, and documentation.

HR Support

• Assist the HR team with administrative tasks, including maintaining employee records and supporting internal HR processes.
• Help coordinate team trainings and ensure documentation is kept up to date.
• Support compliance checklist reviews related to data security, data privacy, and medical and clinical quality standards.

Office Management

• Work together with the Executive Assistant to ensure the organization's compliance with documented regulatory requirements.
• Manage general office administration tasks, including shared responsibility for handling mail (pick-up, sorting, and send out).
• Assist with ordering supplies and maintaining general office organization.
• Manage the ordering and stocking of food and beverages for the office crew.

Your profile

Requirements

• At least 2 years of experience in a talent coordination, recruiting coordination, or similar HR support role.
• Experience with office management tasks.
• Fluency in German is desired (native or C1/C2 level) to handle office communications and German-specific tasks. Fluency in English is mandatory.
• Strong organizational skills with the ability to manage multiple schedules and priorities simultaneously.
• Excellent communication skills and a candidate-first mindset.
• Comfortable working in a fast-paced, 3 days/week on-site in Berlin.
• Proficiency in common scheduling and applicant tracking tools is a plus.

• Demonstrated ability to handle confidential information with discretion.

Why us?

What We Offer

• A hybrid position in our modern Berlin office.

• Competitive salary and benefits package.

• Opportunities for professional development and career growth within the People and Culture Team.

• A supportive, diverse, and collaborative team environment.

• The chance to make a real impact on the growth and success of our organization.

About us

For 15 years, we have been developing digital training programs that are proven to enhance cognitive performance and are easily accessible to people worldwide. Today, our health app NeuroNation is available in 13 different languages and is used by over 30 million people. Our cognitive therapy program, NeuroNation MED, has been permanently approved as a digital health application by the Federal Institute for Drugs and Medical Devices and supports approximately one-quarter of all patients with mild cognitive impairment (ICD-10 F06.7) in Germany. Our long-term goal is to establish the first virtual clinic for cognitive and mental health.

Why You Should Join NeuroNation
At NeuroNation, we're not just creating products; we're making a real difference in people's lives. Our mission to revolutionise cognitive health through science-based brain training means that every challenge we design and every feature we develop has a purpose. We aim to help individuals live healthier, more fulfilling lives.

Impactful Work: Working with us means contributing to a product that profoundly impacts cognitive health. Our brain training programs, backed by cutting-edge neuroscience and cognitive psychology, are designed to enhance cognitive functions, improve working memory, and elevate our users' quality of life.

Inspiring Environment: At NeuroNation, you'll join a vibrant team of passionate and innovative professionals. We believe that collaboration and creativity thrive in a fun and inclusive environment. From team-building activities to spontaneous brainstorming sessions, we make sure that work is both productive and enjoyable.

Flexible hours: Our flexible working hours and remote work policy let you tailor your work schedule to fit your lifestyle, ensuring you can perform at your best.