Finance Directorate - Administrative Assistant (H / F / X)

Client Description :

Manpower is recruiting for one of its clients in Luxembourg, a European Institution :

Finance Directorate - Adminstrative Assistant

Job Description :

Execute standard and some non-standard tasks of an operational process to ensure smooth and timely execution of EIB's procedures in own domain

Perform regular controls and monitoring of tasks to ensure compliance with internal procedures

Perform administrative tasks related to the relevant process(es) to maintain proper records / documentation and data quality (e.g. preparation and filing of documents (GED), maintenance of databases)

Provide ad hoc support to the organisational unit (e.g. research, administrative support) to contribute to the smooth running of its daily operations

As may be required, progressively handle complex issues and inquiries, to broaden own process knowledge

Propose improvements and participate in the optimisation of working methods, by notably helping in IT projects and upgrading operational procedure

Interact with internal and external (mainly of comparable level) clients / counterparts to obtain and understand information, as well as exchange good practices

To the extent of own capabilities, ensure back-up of the essential activities of other Operational Assistants during their absence to guarantee business continuity

When needed, ensure integration and on-the-job training of more junior staff, new joiners and trainees

Candidate Profile :

3 to 5 years’ experience in a secretarial or operational position in a relevant field, with at least 1 year in an operational position

Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)

At least 3 years of relevant professional experience

Excellent knowledge of standard Microsoft Office tools (Word, Excel, and PowerPoint)

Fluent in English and French and preferably intermediate in another relevant European language