Project Team Administrator

About VIRTUS

VIRTUS Data Centres is the UKs fastest growing data centre provider which owns designs builds and operates the countrys most efficient and flexible data centres.

Our mission - consistently exceed the expectations of customers through innovative high-quality solutions and services. We employ intelligent thinkers people with positive attitudes who add to the quality of our customer proposition and business.

We value individual endeavour and initiative encourage teamwork and togetherness because collective experience and expertise is VIRTUS greatest strength.

Job Summary

The Project Team Administrator provides day-to-day administrative and coordination support to Project Teams across the lifecycle of VIRTUS projects from planning through to delivery and handover. This is a junior role designed to support Project Managers and wider teams by helping keep projects organized up to date and running smoothly.

The role focuses on administration reporting coordination and communication ensuring project information is accurate approvals are tracked and documentation is maintained in line with agreed processes. The postholder will work closely with Project Managers internal teams and external partners while developing their knowledge of project delivery within a data centre environment.

Duties and Responsibilities

Works will include the following :

Provide administrative and coordination support across multiple projects within the European build programme

Maintain project documentation trackers and information within the Project Management Information System (PMIS)

Support Project Managers with meeting coordination reporting and general project administration

Assist with raising purchase requisitions purchase orders and obtaining third-party quotes

Process consultant and contractor invoices and support approval workflows

Help ensure project deliverables and documentation are completed and submitted at key project stages

Liaise with internal teams external consultants and suppliers to support project progress

Support regular project updates and reporting to Project Managers and senior stakeholders

Carry out other reasonable tasks as requested by the line manager

Person Specification

Previous experience working within Data Centres and delivery of successful projects is desired but not essential.

Some experience in an administrative project support or coordination role (construction engineering or technical environments desirable but not essential)

Interest in project delivery and willingness to learn

Good organisational skills with attention to detail

Comfortable using MS Office (Excel Word Outlook); MS Project knowledge is a plus but not required

Clear written and verbal communication skills

Ability to manage multiple tasks and prioritise effectively

Professional reliable and able to work well within a team

In line with VIRTUS Vetting Policy the successful applicant must be willing to undergo a BS7858 screening process.

VIRTUS is an equal opportunity employer. As part of our commitment to fight for equality we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.

We reserve the right to close this post for applications should sufficient applications be received.

Search Firm Representatives Please Read Carefully

VIRTUS Data Centres does not accept unsolicited support from search firms for employment openings. CVs / resumes submitted by search firms to any VIRTUS employee without an active written search agreement for a specified role will become the property of VIRTUS. No fees will be paid for candidates hired from agency submissions made without such an agreement. Existing agency partnerships must adhere to position-specific terms outlined in their agreements. Please refrain from calling or emailing regarding this matter.

Key Skills

Microsoft Office,Construction Experience,Microsoft Outlook,Microsoft Word,Sage,Microsoft Powerpoint,Microsoft Excel,Project Management,Sharepoint,Microsoft Project,Administrative Experience,Project Coordination

Employment Type : Full Time

Experience : years

Vacancy : 1