Admin & Office Talent Pool - Offshore, Maritime & Energy

Short Description

iPS Select partners with top-tier companies in the offshore, maritime, civil, and energy recognized for their operational excellence and global reach. These companies manage complex, high-impact projects that rely on strong administrative and office support to ensure smooth coordination, compliance, and day-to-day efficiency.

Function Description

We are building an Admin & Office Talent Pool to support upcoming projects starting in 2026, and we're actively seeking freelance, interim, and permanent candidates for a wide range of administrative and office-based roles. These roles are essential to the smooth operation of complex projects in the offshore, maritime, and energy sectors. We are looking for professionals to fill roles such as :

• Administrative Assistants - Provide general office support, manage documentation, schedule meetings, and assist with internal communications.
• Office Managers - Oversee daily office operations, coordinate logistics, and ensure smooth functioning of administrative processes.
• Project Administrators - Support project teams with documentation, reporting, and coordination across departments.
• Document Controllers - Manage technical and project documentation, ensuring accuracy, version control, and compliance.
• Receptionists - Serve as the first point of contact, manage front desk operations, and assist with visitor coordination.
• Planning coordinators - Develop and manage project schedules, ensuring timely coordination across teams and resources.

Requirements