Admissions Office Assistant (fmd)

The application process closes as soon as a suitable candidate has been found.

YOUR RESPONSIBILITIES INCLUDE THE FOLLOWING ACTIVITIES

• Respond to enquiries from prospective families and update contact details
• Arrange and supervise admission tests collate results and manage application files (including archiving withdrawals or rejections)
• Prepare acceptance letters contracts student files and welcome materials for new families
• Coordinate with internal departments (Accounting IT Nurse Boarding School Office) to share student information
• Track and process contracts admit new students into our school platforms and keep student / parent records up to date
• Provide support to current students and parents by issuing enrolment confirmations reissuing student / parent ID cards and maintaining contact details
• Manage the process for leaving students including forwarding files preparing leaving documents and liaising with new schools or universities
• Assist with preparing boarding fair materials class visits and monthly student statistics
• Maintain and update the student database daily and ensure all contractual schooling documentation is accurate
• Observe the confidentiality of information at all times
• Apply the BBIS enrolment policy and procedures
• Promote and adhere to the BBIS mission statement and values

YOUR QUALIFICATION

• First experience in office management
• Fluent in both English and German (spoken and written)
• A hands-on reliable and solution-oriented mindset with a collaborative work style
• Confident in working with digital tools
• Interest in working in an intercultural environment and commitment to community values

OUR OFFER

• Collaboration with colleagues from around the world
• Flat hierarchies short decision-making processes and opportunities for ownership
• A supportive and committed team
• A workplace surrounded by nature on a modern growing campus

PERKS - MORE THAN JUST A JOB

• Have an impact. With professional competence and enthusiasm we are improving day by day the educational level and you too can have an impact on this ride
• Use our professional training to prepare you optimally for your task
• Push boundaries. Everyone is equally important and works together on uncharted challenges alongside inspiring colleagues from all over the world
• Fun at work and beyond. Join our team events theres always something to celebrate! Or use our fitness offers to get balanced
• Feel at home. Enjoy our green campus our relocation service and the international open-minded community

About us

BBIS Berlin Brandenburg International School is an independently run state-approved inclusive English-medium day and boarding school serving the internationally-minded community of Germanys capital region and beyond. As one of Europes leading International Baccalaureate (IB) schools BBIS proudly offers three IB programmes in the Primary Middle and Diploma years of the current school year 2025 / 26 our school teaches around 900 students who represent over 75 nationalities.

OUR COMMITMENT TO DIVERSITY EQUITY AND ANTI- RACISM

In line with our mission inclusion stands in the centre of our core values at BBIS to inspire everyone in our learning community to be responsible compassionate global citizens. As such we encourage applications for all positions from all educators with the relevant certification including those who identify as BIPOC educators with (dis)abilities LGBTQ educators and those traditionally underrepresented in the international school community to apply to join BBIS.

Key Skills

Typing,Microsoft Office,Data Entry,Customer Service,Computer Skills,Microsoft Outlook,QuickBooks,Office Experience,10 Key Calculator,Front Desk,Filing,Administrative Experience

Employment Type : Part-Time

Experience : years

Vacancy : 1