Executive Assistant to the CEO & CFO (m / f / x) Other • Munich (Germany) • Hybrid Remote

Your daily tasks will include

providing high-level organizational and administrative support to the executive team including calendar management, travel arrangements, expense reporting / accounting and event organization

acting as the interface between the management and internal / external stakeholders (. board members, investors), managing information flow and ensuring timely and effective communication as well as monitoring of deadline compliance

coordinating internal meetings and events such as Strategy Off-Sites, ELT Meetings & Roadshows as well as our Board Summit (4 times a year) including travel management for all participants

preparing and editing correspondence, communications, transcripts, presentations and other documents and managing their filing in various systems

collaborating closely with our finance and legal department and also with our support function teams (. Marketing, People & Culture, Sales)

supporting special projects and initiatives as needed

establishing and maintaining communication with clients and cooperation partners to foster long-term relationships and drive company growth

The following will make you succeed in this role

at least 10 years of experience as an Executive Assistant, Management Assistant or similar role - preferably in a tech company and / or in a corporate environment

proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) as well as familiarity with project management tools and virtual meeting platforms

ability to work autonomously, detail-oriented with strong problem-solving and excellent time management skills

maintaining discretion and confidentiality

strong ability to manage multiple priorities in a fast-paced environment

excellent communication skills and a confident and engaging manner for effective interaction with C-level executives, board members and external stakeholders

fluency in German and English as well as ability to work with people from different national and international locations