Office Coordinator / Kauffrau/Kaufmann für Büromanagement

Moody’s is a developmental culture where we value candidates who are willing to grow. So, if you are excited about this opportunity but don’t meet every single requirement, please apply! You may be a perfect fit for this role or other open roles.

Moody's is a global integrated risk assessment firm that empowers organizations to make better decisions.

At Moody’s, we’re taking action. We’re hiring diverse talent and providing underrepresented groups with equitable opportunities in their careers.

We’re educating, empowering and elevating our people, and creating a workplace where each person can be their true selves, reach their full potential and thrive on every level.

Learn more about our DE&I initiatives, employee development programs and view our annual DE&I Report at

Moody's Ratings is one of the world's most respected and widely used credit rating sources. Our assessments and analyzes of a wide range of debtors and securities are valued worldwide for their insight and rigor.

Under the title Office Administrator , we are looking for a generalist who embodies the interface to our internal departments and external service providers / service partners in the areas of facility management and purchasing! This position reports directly to the office manager.

Key Responsibilities :

• Monitor the condition of our rental space, record fault reports and concerns of our employees, process and manage them
• Carry out maintenance, minor repairs and troubleshooting independently
• Support the implementation of conversions, new workplace concepts and (internal) employee relocations
• Prepare workplaces for new employees, give them an introduction to office processes and provide support when an employee leaves.
• Obtain offers, negotiate services, place orders after internal approval and coordinate the implementation
• Determine order quantities for consumables, place orders and check deliveries
• Process the invoices for the services and orders placed
• Manage the corporate customer AMEX account and mediate technical questions and challenges between internal and external parties.
• Conduct business correspondence in German and English
• Support the office manager in other projects

Qualifications :

• Completed commercial or technical training
• Very good knowledge of German and English
• Several years of experience in a global company as well as experience in project management and the control of service providers
• Basic understanding of processes in the company, manual skills, and technical understanding
• First experiences in commercial transaction processing
• Strong communication skills, negotiating skills and a confident, convincing, but friendly demeanour
• Quick comprehension, implementation skills, high service orientation, high degree of flexibility, resilience, organizational talent, and a structured way of working
• Openness to new things, initiative, reliability, a sense of responsibility
• Independent work if necessary, team player whenever possible

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.