HR Payroll Specialist

Join Lepaya!

About Lepaya

At Lepaya, we help professionals lead happier lives by changing the way organizations develop their people. Guided by the unique concept of Power Skills —essential skills shaped by evolving market needs— and combining the best of human and artificial intelligence, we offer clients a capability platform that gets the most out of every single employee.

To date, across all brands, we’ve upskilled over 1 million people, within companies such as Dell, L’Oreal, or KPMG. With total funding of ~$80 million, we are further accelerating modern technologies to drive and measure cutting-edge learning that seamlessly integrates with the daily workflow. We are setting the stage for a new era in skill development. We are a disruptive, fast-growing scale-up with offices across Europe, we work with learners around the globe and we are looking for like-minded talent.

If you're ready to be part of a team that's changing the face of EdTech, then keep reading!

About the role

We’re looking for a Payroll Operations Specialist to join our team, someone who is comfortable with numbers and systems and is eager to make sure our payroll and pension processes run smoothly. This role will give you the opportunity to improve on processes that are crucial to our people and People Operations. You will work next to two People Operations Specialists, reporting into the Talent Operations & Performance Lead.

What you’ll achieve in your first year

Manage monthly payroll processes across 6 European countries, ensuring accurate and timely payments to employees while adhering to tax regulations and employment laws;

Streamline and standardize the payroll processes and select new payroll provider(s);

Administer and enhance voluntary pension arrangements, collaborating with external providers to optimize retirement benefits for employees;

Structure employee benefits offered under the Werk Kosten Regeling (WKR), ensuring compliance with tax regulations and maximizing tax-free benefits for employees;

Ensure accurate capture of employee data, including cost centers and other relevant attributes, in our HRIS system Personio;

Align people policies and procedures around compensation and benefits across multiple countries, ensuring consistency and compliance with company standards and local regulations;

Consistently inform the People Team on changes in payroll regulations, tax laws, and benefits practices across the countries of operation, and proactively recommend adjustments to policies;

Build a strong cooperation with external partners (payroll providers, BeFrank, Edmond Halley) and internal stakeholders (Finance, analysts, Talent Acquisition, HR BPs, Legal, etc).

Qualifications we’re looking for

Completed a Bachelor’s or Master’s program

Experience with improving (or building from scratch) payroll processes

Detail oriented and data driven : you’re confident doing data analysis and creating reports, comfortable with Excel / Sheets;

Administrative work enthusiast and good problem solving, figuring things out;

Ability to work in ambiguous situations and fast paced environment;

Passion for people & outstanding communication skills;

Fluency in Dutch and English, German would be a nice plus.

What you’ll love about working with us

A challenging role in a disruptive, fast-growing international scale-up

Our work-to-live scheme, which prioritizes health and wellbeing

Unlimited holidays and Lepaya Fridays – every other Friday, a day for yourself

Flexible hours and a hybrid working arrangement

A budget to set up your home office and a monthly internet allowance

Unlimited access to OpenUp, our psychological well-being partner

Fun activities where you can interact with colleagues

Lots of opportunities to learn and grow, including internal career development :

Access to our Lepaya Academy to help you upskill

An internal hiring program to help you advance

How we live DE&I

The Lepaya team is an international and intergenerational mix of people from different professional and cultural backgrounds. We value an inclusive work environment for growth and advancement, and are committed to making every Lepayaan feel welcomed and empowered. Over the past years, we’ve signed the Diversity Charter, set up an internal DE&I team and ERGs, where we work on topics like ensuring equal opportunities for growth and advancement while understanding and celebrating our differences. So rest assured, we have teams dedicated to making sure you feel seen, heard, and excited to bring your whole self to the workplace!

Our way of working

We’ve embraced a hybrid way of working. This means that we expect our team members to come in for 3 days per week to connect and collaborate with each other in the office. The other weekdays, you can work from home, to “get things done” with fewer distractions and to manage your work-life balance more flexibly.

What’s next?

Ensuring a smooth and engaging candidate experience is a top priority. We aim to respond to all applications within 5 business days. Our hiring process usually takes about 4 weeks to complete, but this may vary depending on the role.

Excited? Get in touch!