Supply Chain Administrator

Come and join the leading #avoexperts 🥑

Westfalia Fruit is a leading multinational supplier of fresh fruit and related value-added products to global markets. Through our vertically-integrated supply chain we grow, source, ripen, pack, process and market quality avocadoes & fresh produce – 365 days a year & across the globe.

With the largest avocado-growing footprint in the world, we are recognised as the leading #avoexperts and considered as the supplier of choice to both retail & wholesale customers whom we serve from sales offices in the UK, Europe, North America, Latin America & Southern Africa.

We’re looking for a Supply Chain Administrator to join our team in Munich, Germany.

This role is responsible for supporting the procurement process by handling price reviews, processing purchase and sales orders, managing invoices, and overseeing supplier-related administrative tasks. The role involves coordinating with various internal teams and external service providers to ensure the smooth flow of procurement operations. This position plays a vital role in maintaining accurate records and reports while assisting in the resolution of discrepancies in price, invoices, and purchase orders.

Responsibilities Include :

• Prepare and calculate advance payments in line with agreed documents and forward them to the accounting department for processing.
• Update consignment prices in the ERP system according to the weekly reports.
• Request and manage required documentation for the spot market purchases ( GGNs, certifications, and laboratory analysis) and share them with internal teams for their review.
• Assist in processing spot market sales orders in the ERP system.
• Control outtake reports and CMR, ensuring the correct tax type and delivery note are entered.
• Review and process invoices from transport and service provider.
• Send quality reports to overseas suppliers upon the container's arrival.
• Adjust purchasing positions based on liquidations and account sales results.
• Process import invoices once missing documents (e.g., credit or debit notes) are received.

Requirements

Benefits

Please note that this position does not have a specific closing date. We encourage you to apply as soon as possible as we will be reviewing applications on a rolling basis and the advert may be removed at any time.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.