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Executive assistant M / F

Executive assistant M / F

Hays LuxembourgMettlach, DE
Vor 15 Tagen
Stellenbeschreibung

Our client, a Private Equity Investment company based in the city center, is looking for an Executive Assistant who speaks English fluently. This is a permanent role.

The executive assistant is in charge of :

  • Travel Arrangements : Coordinating travel arrangements, both domestically and internationally
  • Calendar Management : Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters
  • Internal reporting, including management of expense reports and other internal team-related admin functions
  • Meeting management : overseeing the scheduling and organization of meetings and providing daily coordination support for the team as needed
  • Collecting signatures and coordinating certification and apostilles for legal documents
  • Office Management : Coordinating office management activities, including procurement of supplies and managing records
  • Helping the team navigating through the various Luxembourg administration offices, by directing and coordinating the work of outside specialist consultants and specialized agencies
  • Appropriate coordination and cooperation in various areas with other parts of the Group

The requested skills are :

  • At least 10 years of experience as a Personal Assistant or Executive Assistant, with a proven track record in senior roles
  • Strong experience managing business trips across and outside the EU
  • Fluent in English. Knowledge of French or German would be a plus
  • Strong communication skills (via phone, email, and in-person), excellent organizational skills, and the ability to think proactively and prioritize work
  • Solid experience with office management systems, ERPs, and MS Office. Familiarity with online calendars and cloud systems
  • Personal Attributes : Ability to exercise discretion and confidentiality with sensitive company information. Ability to work in a very intercultural environment and strong interpersonal skills. Positive work attitude, willingness to be part of a team, and reliability are essential