Front Desk Administrator

Project Description :

Join our Team as a Front Desk Administrator in our Munich Garching office! You play an important role in ensuring the office space is well maintained while providing a high level of customer service.

Responsibilities :

Accommodate visitors, internal and external clients

• Keep office tidy and presentable
• Operate switchboard and direct potential clients to relevant departments
• Answer questions and address complaints
• Coordinate conference room bookings and appointments
• Record, file and track all outgoing and incoming courier and sort mail
• Manage all matters pertaining to reception / office appearance and utilities
• Cooperate with Office Manager on local facility
• Maintain database of suppliers and service providers
• Issuing keys to employees and visitors
• Order stationary, office products, cleaning and catering supplies
• Maintain inventory of office equipment
• Record all incoming invoices in our register, gaining appropriate approval where necessary, and forward to the respective department in a timely fashion
• Updating FD Systems (ED, LuxTown)
• Assist with administrative tasks and provide research and administrative support to all departments and individuals, where necessary
• Ad hoc duties as required and directed by your line manager

Mandatory Skills Description :

Organizational Skills, Problem Solving, Multitasking, Customer Service, Communication Skills;

Nice-to-Have Skills Description :

previous experience in a similar role, corporate working experience;

Languages :

English : C2 Proficient

German : C2 Proficient