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Executive Assistant / Paralegal

AXIS GroupMettlach, DE

Vor 30+ Tagen

Stellenbeschreibung

Are you a proactive and detail-oriented professional seeking an exciting challenge? Our client is looking for an Executive Assistant / Paralegal to join their dynamic team. If you have a background in legal support, fluency in French and English, and advanced organizational skills, we want to hear from you! Enjoy a supportive work environment, engaging tasks, and opportunities for personal and professional growth. Don't miss this chance to be part of a team that values open communication and fosters continuous learning. Apply now !

Description

Our client is seeking an Executive Assistant / Paralegal to aid their firm and contribute to its ongoing development. As a part of this role, your everyday responsibilities include :

Supporting the legal team with tasks such as handling KYC, preparing board minutes, managing contracts, organizing EGM, and more.
Managing front-desk activities, including reception duties, answering telephone calls, handling correspondence, and overseeing meeting rooms.
Offering general administrative assistance to the team, involving creating, typing, formatting, copying, storing, and archiving documents and files.
Coordinating all office management tasks and interacting with suppliers to oversee office supplies, maintain office cleanliness and functionality, address IT issues, and report repairs.
Participating in the invoicing procedures using the Avonca system, including preparing and sending invoices, documenting time, disbursements, and expenses.
Engaging in marketing initiatives such as events, conferences, mailings, creation of marketing materials, and digital communications.
Collaborating within a team and closely working with other team members to achieve common goals.

Profile

Brings a minimum of 3 years of experience in a similar capacity, preferably within the legal field or a law office setting.

Holds a bachelor's degree in executive secretarial studies or languages.

Demonstrates fluency in both French and English, both written and verbal, with additional proficiency in German, Italian, and / or Luxembourgish being a plus.

Possesses advanced proficiency in Microsoft Office applications such as Word, Excel, and PowerPoint.

Exhibits strong organizational skills, attention to detail, reliability, and a proactive approach.

Shows flexibility, adaptability, and the ability to thrive in high-pressure situations.

Is a team player with the capability to also work independently.

Has excellent communication skills, a customer-centric mindset, and a strong focus on interpersonal interactions.

Offer

Our client offers you :

A supportive work environment that fosters open communication, feedback, and proactive approaches

Engaging, varied, and motivating tasks to keep you challenged and inspired

The chance to enhance both your personal and professional competencies through continuous growth opportunities and learning experiences.