HR Administrator – German Speaking (m/f/d)

We are a 100% independent, family-owned Luxembourgish company with over 175 years’ experience in the fast-moving consumer goods industry (tobacco products, smoking accessories, vaping, CBD and other nicotine products such as nicotine pouches). Within a dynamic environment towards more reduced risk products, we have embarked on an innovative journey to further strengthen our position in Europe, to grow worldwide and to enter new nicotine categories.

To support our current growth, we are looking for a

HR Administrator – German Speaking (m/f/d)

Erpeldange – sur -sûre

The HR Administrator provides essential administrative support to the HR department, ensuring accuracy, reliability, and confidentiality across all employee-related processes. This role contributes to a smooth employee experience by managing HR documentation, supporting recruitment and training activities, and maintaining up‑to‑date HR systems.

YOUR RESPONSIBILITIES:

• Manage and distribute incoming HR-related postal mail
• Prepare employment contracts, certificates, and various HR documents
• Maintain digital and paper employee files through accurate scanning and filing
• Coordinate recruitment interviews, including scheduling invitations, and room bookings
• Organize and support training sessions and related logistics
• Send rejection responses to candidates in a timely and professional manner
• Adjust time balances in the time management system (DSK) when required
• Update HR systems with accurate and current employee data

YOUR PROFILE:

• Degree in Human Resources, Administration, or a related field
• Previous experience in an HR administrative role or similar support function is an asset
• Familiarity with HR processes, employee lifecycle administration, and HR documentation
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously
• Excellent communication skills, both written and verbal
• High level of discretion and respect for confidentiality
• Proficiency with HR information systems and MS Office tools
• Ability to work collaboratively in a team-focused environment and provide reliable support to HR Business Partners

WHAT WE OFFER :

• Competitive salary and benefits package
• Opportunity to work with a leading company in a fast-growing industry
• A dynamic and innovative work environment
• Opportunities for professional growth and development

All applications will be treated in the strictest confidence.

In the context of recruitment, criminal record no. 3 will be requested.