Front of House / Administrative Assistant (m / f / d)

Job Description

Qualifications :

At Boeing, we are committed to leading the future of aerospace. Our Berlin office serves as a vital hub for various corporate functions, including Boeing Global, Government Relations, and Corporate Communications. Despite our compact size, we are a dynamic team that plays a significant role in our global operations.

Position Overview : We are seeking a friendly, organized, and proactive Front of House / Administrative Assistant (m / f / d) to join our team in Berlin. Germany. This role is essential in ensuring smooth daily operations and providing exceptional support to our team and visitors.

This position requires the candidate to work 100% onsite at our company location. The selected candidate will be expected to adhere to a dress code policy and wear corporate clothing provided by the company. The dress code will consist of navy-blue attire.

Key Responsibilities :

• Greet visitors, manage phone calls, and handle correspondence with professionalism and courtesy.
• Provide safety and site briefings to visitors.
• Coordinate mail and shipments.
• Maintain office supplies, coordinate maintenance requests, and ensure a tidy and welcoming environment.
• File records as per record information management and storage requirements.
• Manage databases and ensure accurate and confidential handling of information.
• Assist with scheduling, meeting coordination, and document preparation.
• Manage conference and meeting rooms.
• Coordinate host requirements for transportation, catering, and logistics support.
• Liaise with nominated suppliers.
• Assist in organizing internal events, meetings, and functions.
• Provide financial data for planning, budget execution and spend analysis.
• Manage the life cycle of capital assets and office property.
• Raise purchase requisitions as required.
• Provide telecommunication devices and manage the associated vendor contracts.
• Process invoices and associated documents conforming to finance and supply chain standards.
• Identify and report safety hazards, near misses and incidents.
• Support employee on- and offboarding.
• Other areas of responsibility may evolve over time, including development opportunities in support of ongoing projects.

Basic Qualifications (Required Skills / Experience) :

Preferred Qualifications (Desired Skills / Experience) :

What We Offer :

Employer will not sponsor applicants for employment visa status.

Important information regarding this requisition : This requisition is for a locally hired position in Germany. CANDIDATES MUST HAVE CURRENT LEGAL AUTHORIZATION TO WORK IMMEDIATELY IN GERMANY. BOEING WILL NOT ATTEMPT TO OBTAIN IMMIGRATION AND LABOUR SPONSORSHIP FOR ANY APPLICANTS. Benefits and pay are determined at the local level and are not part of Boeing U.S. based payroll.

Relocation :

This position does not offer relocation. Candidates must live in the immediate area or relocate at their own expense.

Boeing is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Join us in shaping the future of aerospace! Apply today.

Boeing is the world's largest aerospace company and leading manufacturer of commercial airplanes and defense, space and security systems. We are engineers and technicians. Skilled scientists and thinkers. Bold innovators and dreamers. Join us, and you can build something better for yourself, for our customers and for the world.

Relocation :

No relocation available

Export Control Requirement :

Not an export control position

Safety Sensitive :

This is not a safety sensitive position

Contingent Upon Award Program

This position is not contingent upon program award

Experience Level :

Individual Contributor - B

Job Type : Regular

Job Code : UAMXIB (UB4)