HR&Admin Specialist / Manager

Responsibilities :

HR Policy & Compliance : Establish and improve HR and administrative policies aligned with German labor laws. Control labor-related risks and optimize employment costs to support stable business development.

Recruitment & Workforce Planning : Execute hiring plans based on mid- to long-term workforce needs. Manage recruitment channels, optimize workforce structure (internal vs. outsourced, single vs. multi-skilled), and ensure timely, compliant hiring.

Employee Data & HR Operations : Maintain accurate employee information across the lifecycle (onboarding, resignation, promotion, etc.). Ensure consistency between HR records, attendance, and labor cost systems.

Compensation & Payroll : Design competitive salary structures and manage monthly payroll processes to ensure timely, accurate, and compliant payments.

Performance Management : Assist in implementing performance systems and empower managers with tools for goal setting, coaching, and evaluation.

Office & Asset Administration : Oversee daily administrative tasks, enforce office compliance standards, and manage fixed assets across logistics, finance, and system records.

Employee Relations : Handle employee concerns, support conflict resolution, and organize activities to enhance engagement and workplace morale.

Training & Development : Identify training needs and organize programs to enhance employee skills and organizational capability.

Logistics Support : Coordinate site logistics including office facilities, employee housing, transportation, and company vehicles in Germany.

Other Tasks : Perform other duties as assigned by management.

Requirements :

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 1–3 years of experience in an HR or administrative role.
• Familiarity with labor laws, payroll processes, and HR documentation.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with HRIS is a plus.
• Strong organizational, multitasking, and communication skills.
• Attention to detail, confidentiality, and a service-oriented mindset.
• Proficiency in German and English (spoken and written); additional languages are a plus.