Executive Assistant

Responsibilities :

The Executive Assistant (EA) provides project and business administration support to the search team in all aspects of the search process

including : document preparation and management, scheduling and planning of candidate and client interviews and meetings, accounts

receivable and accounts payable, expense reporting, correspondence and file management. An integral part of an EA’s role is problem solving

within the search execution and administrative process.

Specific Responsibilities :

• Responsible for the administration of the search process for all team search assignments
• Formatting, editing, proofreading, preparing and transmitting client deliverables
• Maintaining consultant calendar
• Preparing travel itineraries for the consultant, client or candidate in any part of the search process
• Supporting search team with account management and client relationship, including consultant expenses, client invoices / receivables and other financial reports
• Creating and maintaining an efficient file management and follow-up system for all search processes
• Maintaining client and candidate communications through scheduling and prioritizing telephone and email communication
• Verifying degrees of candidates
• Consistently building strong relationships and good rapport with candidates and clients
• Maintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles database
• Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job / industry-related reading
• Maintaining client, candidate and companywide confidentiality
• Contributing to the team and office by providing reception relief and back-up assistance to other EAs
• May assist with database research and coding of records in collaboration with Associate or Research Associate practice resources

Qualifications :

Behavioral Competencies :

External and internal awareness :

Analytical Thinking :

Creative Thinking :

Client orientation :

Self-confidence and determination

Driving results :

Best practice perspective :

Organizational buy-in :

Personal Characteristics