Verwaltungsang. (EDV-Anwender/in)

Verwaltungsang. (EDV-Anwender/in)

Landstuhl, Germany

Ausschreibungsbereich

Hauptaufgaben

Description: Serves as an administrative assistant performing clerical, office automation, and support functions at a military medical facility.

Duties:
*Processes routine military and civilian personnel actions and maintains unit rating schemes and alert rosters.
*Manages time and attendance records, tracks leave and overtime, and resolves timekeeping discrepancies for staff.
*Prepares travel orders, reviews temporary duty travel vouchers, and coordinates funding requests for staff travel.
*Establishes and maintains official files utilizing standard records management systems and controls incoming office mail.
*Manages the directorate calendar, schedules appointments, reserves meeting facilities, and routes office phone inquiries.
*Produces administrative reports, charts, and presentation slides utilizing various database and word processing software applications.
*Enters statistical data into spreadsheets and edits narrative materials for grammatical correctness and proper format.

Qualifikationsanforderungen

C-05:

MINIMUM Hauptschulabschluss or Realschulabschluss PLUS 2 years of clerical experience PLUS 1 year job related experience.

Creditable experience includes clerical work in an office or store, working with computers, bookkeeping, making and recording inventories, telephone marketing, arranging for events, work as a cashier, or similar work.

Job related experience must be in the same line of work as the job for which considered. The experience must demonstrate that the applicant possesses the particular knowledge, skills, and abilities required in the position. The predominant experience must have been gained at a comparable level of difficulty to the position to be filled and must be directly related to the position. The amount of the higher level experience must be in a reasonable relation to the required total number of years.

Auswahlkriterien auswählen

Beschäftigungsbedingungen

This is a temporary full-time position (38.5 hrs/week) until return of permanent incumbent, not to exceed 1 year.

* Relocation expenses are not authorized.

* Experience with the use of common software and computer systems, carrying out routine office work (= Office Automation) is required.

English Language Proficiency Level C1 required.
You may test yourself for free at one of the various online providers, who offer tests under the 'Common European Framework of Reference for Languages' (CEFR).

C1 = Understand a wide range of longer and more demanding texts or conversations. Express ideas without too much searching. Effectively use the language for social, academic or professional situations. Create well-structured and detailed texts on complex topics.

THIS CONCERNS ALL EXTERNAL APPLICANTS:

* Generally, you must have been a resident in Germany for at least 12 months. Non-US citizen family members and German citizens are exempt from this requirement.
* Your permanent residence must be within Germany.
* Police Good Conduct Certificate (Polizeiliches Führungszeugnis): On initial appointment, or re-appointment after a break in service, candidates who have been selected for a position must present a police good-conduct certificate prior to appointment to the position. The applicant must obtain the certificate from the local resident registration office. The cost for the certificate is not reimbursable. Non-U.S. citizen family members, except German citizens are exempt from this requirement.
* Upon appointment with the U.S. Forces it is required to present two valid picture identifications to get access to the computer systems. Recognized documents are only: Personal ID (Personalausweis), Personal Travel Identification (Reisepass) and the European Union (EU) Driver's License (plastic card format). We recommend ensuring at the time of application that at least two of these documents are available or requested.
* Foreign National Screening (Sicherheitsüberprüfung): In accordance with U.S. Army Europe Regulation 604-1, within three days after appointment, a background check will be initiated to determine suitability for continued employment with the U. S. Forces in Germany. If results are unacceptable, employment will be terminated during the probationary period, or any time thereafter, if the background checks reveal that the employee constitutes a security risk.
* Foreign education may be accredited, please refer to the following websites for additional information: www.anabin.kmk.org or www.anerkennung-in-deutschland.de