HR & Payroll Specialist

Frankfurt International School in Oberursel is looking for a qualified and experienced HR & Payroll Specialist (with focus on Payroll tasks - "Personalsachbearbeiter") as of 1 October 2026 to provide Payroll- and other HR-services to all FIS employees.

The successful candidate has prior professional experience in payroll and will be part of a team that collaborates in the areas listed below.

Applicants must hold a valid work permit for Germany and currently live in the greater Frankfurt (Rhein-Main) area.

Qualifications required

• Professional HR experience (focus on payroll)
• Advanced IT skills (Google Suite and ideally experience with payroll software etc.)
• Excellent organizational and communication skills and a positive attitude
• Strong ability towards teamwork
• Advanced English and excellent German language skills (reading, writing and speaking)

Performance Responsibilities

The duties of the position will include tasks from the following areas with an ongoing degree of spezialisation:

Payroll duties

• Calculation and processing of all payments to FIS employees, e.g. salaries, payments for overtime, bonuses, maternity leave pay, sick leave pay, extracurricular activities or substitute payments in agreement with the Director of Finance & Operations/Head of School
• Registration and maintenance of all data required for proper payroll accounting, whether for new or already existing employees
• Providing reports for external authorities (e.g. Berufsgenossenschaft, labor office. social insurance, finance authorities etc.)
• Preparation and assistance with audits
• Ongoing review of payroll software including regular updates and collaboration with external providers
• Administration of the internal leave tool and the company lease-a-bike-process
• General support of FIS employees in all payroll-related matters and assistance in completion of legal forms for German authorities.

General HR related topics

• All matters regarding to employment/recruitment of new faculty/staff
  • Job description management in collaboration with team players
  • Internal and external job postings in coordination with respective leadership
  • Communication and alignment with supervisors & BR
  • Employee contract and supplementary required document management
  • Maintain the faculty and staff database leveraging internal data management tools. ie. Veracross
• Review all Additional Responsibility/Extra-Curricular/Coach positions with the leadership-team before they are advertised and handling of the complete "stipend process" up to payment
• Supporting the company pension plan process in collaboration with external service providers, from employee consulting and new contracts to payroll processing, handling leavers, dealing with special cases, and providing annual salary and change overviews to the insurance company
• Dealing with labor law cases and general HR-related topics in consultation with the Director of Finance & Operations / Head of School / Supervisors

Relocation tasks

• Handle all matters regarding relocation (e.g. open bank accounts, assist in registering phone/internet registration, car registration, visa, energy supply, living in Germany activities), as per the FIS relocation support program
• Help and assist faculty with local Germany requirements such as work & residence permits, driver's licenses, tax advisors, negotiation with realtors, and help to translate non-official documents
• Leased housing for (new) employees
  • Manage school leased housing or private accommodation as needed for FIS-O and FIS-W employees
  • Coordinate all moves (in processing and out processing) with faculty & staff
  • Prepare subleases for all tenants. Support tenants with yearly invoices from landlords and external providers

You don’t meet 100% of the requirements? Please apply anyway!
We know that great candidates don’t always match every single qualification. If you are excited about the role and believe you could contribute to our team, we would love to hear from you.

Questions about the position can be sent to the Director of Finance & Operations, Dr Constantin P Loebus: constantin_loebus@fis.edu