Boarding Team - Substitute Mentor (f/m/d)

BBIS invites educators to join our BBIS Boarding School as on-call substitute mentor (f/m/d).

• Location: Kleinmachnow (Berlin region)

• Contract: Marginal employment (Minijob, up to €603/month).

• Nature of work: On-call

• Availability: Short-notice availability (calls typically between 06:00 AM and 07:00 AM and weekends)

• Rate: Competitive daily/hourly rate for days worked

• Start date: ASAP

About this role and working model:

We are seeking a reliable, adaptable, and caring Substitute Boarding Mentor to join our Boarding Team at BBIS Berlin Brandenburg International School.

This position is offered under a flexible framework agreement for on-call assignments. You will step in on short notice to cover for absent boarding staff, ensuring uninterrupted, high-quality care, supervision, and operational support for our international boarding students.

This role is ideal for qualified educators, social pedagogues, certified tutors, or youth workers looking for a flexible, high-impact role in a dynamic, international community.

YOUR RESPONSIBILITIES INCLUDE THE FOLLOWING ACTIVITIES

Everyday Support: Support boarding students in their daily routines, foster a warm, inclusive environment, and maintain high standards of student conduct.

Daytime Supervision: Care for and attend to boarders who remain in the boarding house during school hours due to illness or schedule exemptions.

Child Safeguarding: Actively promote student safety, wellbeing, and emotional development in strict compliance with BBIS Child Safeguarding Policies.

Activities to support other boarding staff to ensure the safe and secure operation of BBIS Boarching School:

• Attend to boarders who are absent from school.

• Maintain records of illness, referrals, and appointments, and pass on relevant information to boarding staff, parents and medical staff, ensuring REACH is updated.

• Liaise with the cleaning and maintenance team to ensure that the boarding house is a clean, tidy and homely environment.

• Ensure boarding is consistently presented to a high standard and assist with updating notice boards and displays.

• Receive and store deliveries, including student provisions and ensure the appropriate stock levels in kitchens.

• Monitor visitors and students signing-in and out from school.

• Support the activities programme alongside other staff members

• Support the boarding students in their everyday lives throughout their time boarding at BBIS.

YOUR QUALIFICATION

• Education: A university degree in Pedagogy, Social Work, Education, or a related field is preferred.

• Language Skills: C2 / Native-level fluency in English. German proficiency is a valuable asset.

• Flexibility: Proven ability to respond promptly to short-notice assignments, including call-ins between 06:00 a.m. and 07:00 a.m.

• Relevant Experience: Demonstrated experience working with teenagers and young adults (ages 15–18) in formal educational or residential settings (e.g., secondary schools, certified tutoring, or recognized youth work

• Personal Qualities: Excellent teamwork, emotional resilience, proactive initiative, creative problem-solving, and a positive "can-do" attitude.

• Intercultural Passion: Genuine enthusiasm for intercultural exchange, student development, and international education.

• Work Permit and Residence: Valid German work/residence permit and registered German address (Meldeadresse) mandatory at the time of application.

Mandatory Pre-Employment Documentation

In accordance with German statutory regulations and institutional safeguarding standards, the following documents must be submitted prior to commencing employment:

• Valid Work and Residence Permit

• Copy of Passport

• Official Registration Certificate (Meldebescheinigung)

• German Health Insurance Membership Letter (Krankenkassenbescheinigung)

• German Bank Account details (IBAN / Girokonto)

• Tax Identification Number (Steuer-ID)

• Extended Certificate of Conduct (Erweitertes Führungszeugnis, no older than 6 months)

• Proof of Measles Immunity (Masernimpfschutz, doctor's certificate/vaccination card for individuals born after 1970)

• Original Certificate of highest (university) degree obtained

About us

BBIS Berlin Brandenburg International School is an independent, state-approved, English-medium day and boarding school serving the internationally minded community of Germany's capital region and beyond. Committed to inclusion and a global outlook, BBIS is one of Europe's leading International Baccalaureate (IB) schools, proudly offering all three IB programmes – the Primary Years Programme (PYP), the Middle Years Programme (MYP), and the Diploma Programme (DP), from primary through secondary to university preparation. In the current school year, our school teaches around 900 students representing over 75 nationalities.


WORKING AT BBIS MEANS:

• Having an impact. With professional competence and enthusiasm, we are improving the educational level day by day – and you too can make a difference on this journey.
• Continuous growth. We provide professional training and induction to set you up for success in your role.
• Pushing boundaries. Everyone matters equally, taking on new challenges together alongside inspiring colleagues from all over the world.
• Having fun at work and beyond. Join our team events – there's always something to celebrate! Or make use of our fitness facilities to find your balance.
• Feeling at home. Enjoy our green campus, our relocation service, and our international, open-minded community.

OUR COMMITMENT TO DIVERSITY, EQUITY AND ANTI-RACISM

Inclusion is at the heart of our core values at BBIS, reflecting our mission to inspire every member of our learning community to become a responsible, compassionate global citizen. We actively welcome applications from all qualified candidates, including those who identify as BIPOC, those with (dis)abilities, LGBTQ+ individuals, and those traditionally underrepresented in the international school community.


SAFEGUARDING STATEMENT

BBIS is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We follow international 'Safer Recruitment' protocols. All post holders are subject to appropriate vetting procedures, including a 10-year employment history check, satisfactory references, and enhanced police checks (erweitertes Führungszeugnis) from all countries in which you have lived for more than 6 months during the last 10 years.


MANDATORY LEGAL CHECKLIST & SAFER RECRUITING

To comply with German legal requirements and our high Safeguarding and CIS accreditation standards, the following documentation is required before the start of employment:

• Work Permit: Valid German permit preferred; visa support available for long-term commitments.
• Measles Immunity: Medical proof (if born after 1970).
• Degrees: Original certificate + official proof of comparability.
• Background Checks: Police clearances from all countries of residence (needed early for mandatory Unterrichtsanzeige).
• Chronological CV: Complete professional history overview (CIS requirement).
• Safeguarding Training: Mandatory BBIS session (invitation follows).
  

YOUR APPLICATION PROCESS:

• Step 1: Submit your CV or professional profile (e.g. via Search Associates or LinkedIn) through our BBIS careers page. Please ensure your professional history is listed chronologically, in line with international safeguarding standards.
• Step 2: Join a first conversation via video call (approx. 45 minutes).
• Step 3: Visit our BBIS campus (approx. 60 minutes).
• Step 4: Provide contact details of at least two professional referees, including your current or most recent supervisor. Confidential vetting is a mandatory part of our safer recruiting process.
• Step 5: Complete the final verification of your documents from the Mandatory Legal Checklist, followed by official feedback and/or a contract offer.

We look forward to receiving your application!