Office Coordinator Berlin

About You

Do you have a passion for people office space & workplace management by adding your personal touch while improving the teams productivity and wellbeing Are you a highly organized confident person with an approachable and easygoing personality You love to connect communicate and work with all levels of seniority inside and outside the company Are you detailoriented while maintaining a pragmatic outlook without compromising quality If your answers are YES this is the perfect role for you!

Your Responsibilities

Theposition of the Office Coordinator playsa crucial roleinsupporting RepRisks growth and its global reach. You will support the team in Berlin as well as its subsidiaries therefore this is a 100 office based position in our beautiful office in Kreuzberg. Moreover you will be :

• Representing and supporting the Berlin team as first point of contact for internal stakeholders and external providers;
• Assisting the Head of Operations(General Manager Germany) to execute local strategies streamline workflows and improve operational efficiency
• Managing office supplies communication with vendors bills post and ad hoc tasks
• Planning and coordinating multiple office events with an eye for sustainable choices
• Preparing and monitoring invoices in our dedicated expenses app
• Supporting the budgeting process for the local office and keep an overview of the running costs and investments
• Nurturing relationship with property management and managing the office maintanence as well as German Occupational Safety and Health Act (Arbeitsschutzgesetz)
• Coordinating repairs to office equipment and other office procedures as required and in collaboration with IT Support when needed
• Creating internal presentations and coordinatingglobal and local team meetings (e.g. team events workshops and training)
• Handling multiple adhoc projects (e.g. expand Admin Guide and Berlin Team Guide regarding office procedures and best practices)

Qualifications : You Offer

Additional Information :

Please note that we will only consider candidates with a valid work permit.

Remote Work : Employment Type :

Fulltime

Key Skills

Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience

Experience : years

Vacancy : 1