Team Assistant Management Assistant – AI-based Autonomy Hub (dfm)

Job Description:

To shape the future of autonomous systems Airbus is pooling its strengths in artificial intelligence and autonomy. For this purpose we are establishing a new agile Competence and Development Center at the traditional technology site of Tesat in Backnang.

Your Role: You are the operational backbone of our mission and the friendly gatekeeper of our focus.

As our Team Assistant you are the calm anchor in our dynamic high-tech environment. You manage the daily operational noise so our engineering teams and leadership can focus entirely on developing AI and autonomous systems. You are more than just an administrator; you are the central interface for the team the organizer of our daily work and the crucial first line of defense that keeps distractions at bay while ensuring smooth communication with the outside world.

Your Tasks:

• Proactive Calendar & Time Management: You dont just book appointments; you actively manage complex schedules resolving conflicts before they arise and protecting the teams core focus time.

• Stakeholder Interface & Gatekeeping: You act as the primary point of contact (first line of defense) for internal and external inquiries filtering requests prioritizing information and handling correspondence professionally.

• Office Management & Administration: You ensure our new Competence Center runs smoothly day-to-day from ordering equipment and managing team resources to onboarding new employees.

• Meeting & Event Coordination: You organize team meetings workshops and external visits ensuring everything from the agenda to the logistics is perfectly prepared.

• Travel Planning & Expenses: You handle complex travel arrangements for management and team members and ensure accurate and timely expense reporting.

Your Profile:

• Completed commercial training (e.g. Kaufmann/-frau für Büromanagement) or a comparable degree.

• Proven experience in an assistance or office management role ideally in a dynamic international environment (start-up experience is a plus).

• Outstanding organizational skills with the ability to multitask and keep a cool head even when things get hectic.

• Strong communication skills and a confident professional demeanoryou know how to be friendly but firm when acting as a gatekeeper.

• Proficiency in modern office tools (MS Office Google Workspace) and openness to new digital collaboration tools.

• Fluent in German and English (both written and spoken) is mandatory.

Your benefits

• An inspiring work environment that combines the innovative power of a startup with the expertise of an established technology site

• A team of brilliant minds working together on a grand vision for Europes technological sovereignty

• An attractive salary flexible working hours and excellent professional development opportunities within the Airbus group

Your location

Backnang is a thriving town located just 30 kilometres northeast of Stuttgart offering an ideal blend of urban convenience and natural beauty. With excellent transport connections a strong local economy and a high quality of life it is an attractive place to work and live. The town boasts a rich industrial heritage and a growing tech and innovation scene making it perfect for highly qualified professionals.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity as the foundation for the Companys success reputation and sustainable growth.

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Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background age gender disability sexual orientation or religious belief.

Airbus is and always has been committed to equal opportunities for all. As such we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to.

At Airbus we support you to work connect and collaborate more easily and flexibly. Wherever possible we foster flexible working arrangements to stimulate innovative thinking.