Office Manager

OVERALL PURPOSE OF THE ACTIVITY

You will take care of the organization of the project office and support the project management and the team in all administrative and organizational matters.

IMPORTANT DUTIES AND RESPONSIBILITIES

- Organization of the project office by among other things administration of office materials checking of invoices booking of incoming goods scheduling and travel planning coordination of craftsmen the landlord and the caretaker
- Design and organization of team-building measures
- Organization coordination and preparation of appointments with internal and external parties and if necessary taking minutes
- Input from the HR department e.g. Checking and booking time recording and ensuring the flow of information
- Fleet management including occupancy of pool vehicles scheduling and monitoring service appointments

The activities described here are not exhaustive and the position holder may be asked by supervisors to take on additional tasks appropriate to the position.

QUALIFICATIONS & EXPERIENCE

- Commercial training with initial experience in office management
- German and English language skills C1 or higher
- Confident handling of MS Office standard programs
- First experience in dealing with SAP (not mandatory)
- Confident appearance assertiveness and ability to deal with conflict
- Sense of responsibility
- Structured way of working organizational talent
- Quick comprehension and forward-thinking
- Strong communication skills empathy

Prysmian as an Equal Opportunity Employer aims to attract and recruit individuals with diverse backgrounds skills and abilities. We strongly believe that diversity brings significant value at all levels of the organization increasing the possibility of capturing market opportunities and maximizing value for our customers and stakeholders. With Diversity Equity and Inclusion (DE&I) as part of our Social Ambition 2030 and a strategic pillar of our Company culture Prysmian is committed to the development of an organization that prioritizes talent where people feel respected included and free to fully express their potential just as they are.

All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race ethnicity religion nationality origin citizenship status socio-economic status age sex gender identity or expression sexual orientation marital status disability military service or veteran status pregnancy parental leave medical conditions or any other characteristic protected by applicable federal state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business.

Visit our DE&I Page to learn more about Prysmians commitments.

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