Team Assistant (m/f/d)

Role

Hive Robotics is a Munich-based deep-tech startup on a mission to make autonomous teaming and swarming a reality across air, land, sea, and space. We develop industrial-grade hardware and software modules that connect heterogeneous unmanned systems into intelligent, collaborative swarms, powered by our proprietary C3 (Command, Control, Connect) architecture.

Founded by aviation veterans with deep expertise in drone hardware, secure communications, and autonomous systems, we are building the backbone for global robotic collaboration, serving customers in defence, disaster response, critical infrastructure, and beyond.

As our Team Assistant, you are the operational backbone of the Hive Robotics office in Munich, on a part-time (approx. 30h/week) or full-time basis. You keep things running smoothly so that our engineers and leadership can focus entirely on building world-class technology. You are organized, proactive, and at ease in a fast-moving startup environment where priorities can shift quickly and no two days look the same. Over time, you will also take on sensitive operational responsibilities in HR administration and finance support, making trust and discretion central to this role. We expect regular on-site presence in our Munich office given the nature of these responsibilities.

Responsibilities

What You Will Do

• Manage our day-to-day office operations, including supplies, mail and facility
• Act as the first point of contact for visitors, guests, and external service providers, ensuring a professional and welcoming experience
• Collaborate closely with Finance, HR, and Operations on cross-functional topics as the team grows
• Support HR administration including preparation and management of employment contracts and coordination with our payroll provider
• Support scheduling and travel coordination for the team
• Assist with the planning and execution of internal team events and offsites
• Coordinate onboarding logistics for new team members (access, equipment, office setup)
• Support administrative tasks such as invoice processing and travel expense pre-accounting
• Oversee office assets including keys, access cards, and equipment tracking
• Identify and implement improvements to administrative processes and tools

Requirements

What You Bring

• Experience in team assistance, office management, or a comparable administrative role, ideally in a startup or fast-paced environment
• Highly organized, structured, and reliable, with strong attention to detail
• Proactive mindset: you anticipate needs, take initiative, and follow through without being asked twice
• Strong interpersonal skills and a collaborative, service-oriented approach
• Advanced English AND German language skills (B2 or higher in both)
• Comfortable with standard office tools (Google Workspace or MS Office)
• Discretion and professionalism when handling sensitive information

About us

We work in deep-tech and dual-use technology, an industry where women and other underrepresented groups have historically had limited access. We encourage you to apply even if you don't check every box below.

Why Hive

• Build sovereign technology that matters. We build RF communication and orchestration systems for unmanned platforms across air, land, sea, and space, at a moment when European technological sovereignty is a real strategic question, not an abstract one.
• Real ownership, real deployment. Our products are already in serial production and in the field. What you build ships, and you see the result.
• Small team, direct access. Around 30 people. You'll work directly with founders and not through multiple layers of management.
• You shape the foundations. We're still building the structures, career paths, controlling, compliance, that let a fast-growing company scale well. You'll help decide what they look like.
• Modern Munich office, with the tools and equipment to do your best work.

What You Get

• Compensation. We benchmark salaries to stay competitive for the market and the role, not just what an early-stage budget can spare.
• Equity. You participate in Hive through equity/VSOP, a genuine stake in what we build, not just a paycheck.
• A role you shape, not one you're handed. We're too early for fixed job descriptions or a career ladder. What you own grows as you take on more, not by climbing steps someone else defined.
• No bureaucracy. Small, flat team. Decisions happen in a conversation, not a sign-off chain.

Compensation and equity terms vary by role and level.
Hive Robotics is an equal opportunity employer. We welcome applications regardless of race, ethnic origin, religion, gender, gender identity, sexual orientation, age, disability, or marital status. Please don't include data on ethnic origin, political views, religious beliefs, union membership, health, or sexual orientation in your application.