Workplace Coordinator Office Manager

SAEKI - Manufacturing at software speed

Europes defense industrial base cannot respond at the speed modern conflict requires. Legacy suppliers operate on month-long timelines. Tribal knowledge is retiring. Supply chains are fragile. SAEKI is building the operating system for autonomous factories the infrastructure that lets Europe manufacture mission-critical components at software speed.

Building a factory at this pace only works if the ground underneath it is solid. Youll be the person who makes sure it is. As Workplace Coordinator at Factory ONE you own the operational spine that keeps the rest of the company moving so engineers can engineer machinists can machine and the CEO doesnt end up on the phone with the Finanzamt.

The Role

Youll work hand-in-hand with Andrea (CEO) and Nic (Chief of Staff) to get Factory ONE from ramp-up into steady operation. That means everything from onboarding a new hires first day to coordinating with our Steuerberater to keeping visitor logs tight for our defense customers to figuring out why the coffee machine stopped working again.

This is a generalist role by design. Youre the person who sees what needs doing and does it or finds the right person and makes sure it gets done. On any given week you might be drafting a contract amendment walking a new hire through their Anmeldung coordinating a shipment to a customer site prepping a compliance report or organizing an offsite.

Based on-site at Factory ONE in Munich.

What youll own

• German admin end-to-end: HR and payroll coordination (onboarding contracts Lohnabrechnung liaison Krankenkasse Elternzeit work permits) dealings with Gewerbeamt Finanzamt Berufsgenossenschaft and the full spectrum of Behördengänge that come with running a factory in Germany.
• Facility & logistics: Keeping Factory ONE a place where people want to work and things arrive on time. Office supplies shipping coordination travel booking visitor logistics catering events and everything in between.
• Compliance & site security support: Owning the day-to-day of physical site security visitor management access control documentation and supporting Nic and Andrea on internal compliance reporting (HSE policy documentation audit trails). Nothing classified; plenty of disciplined.
• CEO / CoS right hand: Acting as the operational extension of Andrea and Nic. Taking admin off their plate so they can focus on scaling the company while flagging clearly when something needs their decision.
• Building the playbook: Were at the ramp-up phase. You wont inherit a handbook youll write one. The processes you put in place now are what well scale on.

What Were Looking For

• German admin fluency: Youve navigated the German bureaucratic landscape before HR payroll Behördengänge vendor contracts. You know which forms matter and which ones dont and you know who to call when you dont know.
• Startup operator instinct: Youre comfortable with ambiguity missing handbooks and the reality that youll define the role as you do it. Not my job isnt in your vocabulary during ramp-up.
• Organizational firepower: You run multiple workstreams in parallel without dropping the ball. When someone asks where something is you know or youll have the answer in five minutes.
• Discretion and trust: Youll see sensitive material HR finance customers site security. We need someone who treats confidentiality as a reflex not a policy.
• Owners mindset: You dont need to be told twice. You spot the gap close it and tell Andrea or Nic after the fact.
• Communication skills: Clear concise and professional in writing and in person with employees vendors customers and authorities alike.
• Location: Based in Munich (on-site at Factory ONE).
• Language: Fluent in German (mandatory youll be dealing with German authorities employees and vendors daily). Strong English required (company language is English; CEO and CoS primarily operate in English).

Open on seniority. Whether youve been doing this for two years or ten if you can show us the operational mess youve untangled we want to talk.

What were not looking for

• People who need a detailed job description to know what to do next. The role will flex with what the company needs.
• Pure execution specialists who cant zoom out. Youll need to spot the structural issues not just the symptoms.
• Thats how weve always done it thinkers. Were building something new; we need someone willing to build the processes that match.

What we offer

• Mission: Rebuild the industrial sovereignty of the West. The work you do keeps the rest of the company shipping mission-critical hardware for defense and space.
• Direct impact: You work shoulder-to-shoulder with the CEO and Chief of Staff. What you build fix or flag reaches the top of the company same-day.
• The Environment: A 5000 m² state-of-the-art facility featuring 5-axis CNCs industrial robots and large-scale 3D printers. Not a cubicle in sight this is a real factory.
• The Team: Special Forces model. Everyone senior everyone ships. No politics no bureaucracy. Direct feedback high standards.
• Compensation: Competitive salary meaningful equity.
• Location: Factory ONE in Munich.

Apply

• Resume: Show us the operational complexity youve handled the messier the better.
• Cover letter: Why this mission Why now And: tell us about a time something was broken and you fixed it before anyone asked you to.

About us

SAEKI is building the operating system for autonomous factories. The infrastructure that lets Europe manufacture mission-critical components at software speed.

Required Experience:

IC

Employment Type : Full-Time
Experience: years
Vacancy: 1