HR Operations Specialist (German Labor Law & Payroll)

Nova Post continues to scale across Europe!

We are looking for an experienced HR Operations Specialist to become the key HR expert supporting Nova Post's business operations in Germany.

If you have strong knowledge of German labor law, enjoy building efficient HR processes, and are passionate about supporting a fast-growing international business, we would be happy to meet you.

Your Mission:

To provide legally compliant, systematic, and business-oriented HR support in Germany while balancing the requirements of German labor legislation with the dynamic operational needs of a rapidly growing company.

Tasks

What You Will Do:

HR Administration & Labor Law Compliance

• Manage the full employee lifecycle administration, including employment contracts, amendments, internships, and other HR documentation.
• Ensure compliance of HR processes with German labor law and internal company policies.
• Maintain and update employee records in corporate systems (Microsoft Dynamics / Axapta).
• Prepare and validate payroll-related data in cooperation with external payroll providers.
• Communicate with German authorities and support occupational health and safety compliance.
• Monitor changes in labor legislation and provide recommendations to the business.

Onboarding & Employee Experience

• Coordinate onboarding activities, including workplace setup, equipment allocation, and required documentation.
• Support and monitor probation periods and employee adaptation processes.
• Conduct regular 1:1 meetings and follow up on onboarding plans.
• Coordinate training activities and business travel arrangements.
• Ensure a positive employee experience throughout the entire employee lifecycle.

HR Advisory & Business Support

• Advise managers and employees on labor law, HR policies, and working time regulations (Arbeitszeitgesetz).
• Prepare HR reports, analytics, and recommendations for management.
• Support the implementation of Nova Post HR standards and initiatives in Germany.
• Identify practical and legally compliant solutions for complex HR cases and business challenges.

Requirements

What We Are Looking For:

• 2+ years of HR experience in Germany.
• Strong practical knowledge of German labor law.
• Experience working with payroll providers and payroll-related processes.
• Experience in HR administration and employee documentation management.
• German language proficiency at B1 level or higher.
• Strong organizational skills and attention to detail.
• Ability to work independently and take ownership of HR processes.
• Excellent communication skills and a solution-oriented mindset.

Benefits

What We Offer:

• Competitive salary starting from €50,000 gross per year.
• Official employment in Germany with a full package of social benefits.
• Modern office in the center of Berlin.
• Opportunity to directly influence the development of the HR function in Germany.
• Work in an international company that is actively expanding across the European market.

It all starts with the first step. Send your resume today — it’s time to make a difference together.

Nova Post Europe ist Teil der NOVA-Unternehmensgruppe und bietet schnelle und zuverlässige Logistikdienstleistungen für Privat- und Geschäftskunden in ganz Europa sowie zwischen der EU und der Ukraine an. Heute ist das Unternehmen in 16 europäischen Ländern tätig und wickelt über ein Netzwerk von mehr als 164 Service-Points und Partnerstandorten jährlich über 13 Millionen internationale Sendungen ab.

Nova Post Germany ist einer der wichtigsten europäischen Kernmärkte des Unternehmens. Derzeit betreibt sie 12 eigene Filialen sowie 28 Partner-Service-Points, betreut mehr als 41.000 Kunden und bearbeitet jährlich rund 755.000 Sendungen. Das deutsche Team besteht aus über 225 Mitarbeitern, und das Netzwerk wird bundesweit kontinuierlich ausgebaut.