Workplace Experience & Office Operations Partner

About Us

Rivian and Volkswagen Group Technologies is a joint venture between two industry leaders with a clear vision for automotives next chapter. From operating systems to zonal controllers to cloud and connectivity solutions were addressing the challenges of electric vehicles through technology that will set the standards for software-defined vehicles around the world.

The road to the future is uncharted. By combining our expertise across connectivity AI security and more well map a new way forward. Working together well create a future thats more connected more intelligent more sustainable for everyone.

Role Summary

We are looking for a Workplace Experience & Office Operations Partner who is high-energy detail-obsessed and tech-curious. You will be the powertrain of the Berlin office ensuring our local team feels deeply taken care of - whether theyre long-standing employees new joiners visiting executives and partners or engineers flying in for a workshop.

Responsibilities

• Workplace & Office Experience

  • Culture Catalyst: Coordinate team events and our Monthly Townhalls plan the bigger moments like our summer party and create the everyday details that make people want to come into the office.

  • The Host: Order catering keep the kitchen stocked the coffee flowing and the space on-brand. Act as the local Point of Contact for executive visits from the US and visits from our brands managing logistics food travel recommendations and the general on-site experience.

  • Vendor & Site Ownership: Be the primary POC for Berlin (and potentially Sweden) on landlord vendor and maintenance requests Hausmeister cleaning crews general upkeep. Manage physical access (keys/fobs) visitor logs and manage vendor invoices to ensure we get the best value for the team.

  • Safety & Compliance: Act as the local POC for occupational health and safety spanning Brandschutz First Aid the Betriebsarzt and the Berufsgenossenschaft.

• Event Operations & Communications Support

  • Events & Programs: Coordinate local and remote Townhalls (EU and global) manage presentation lifecycle polish visuals for an audience-ready product and help evolve the format to be more interactive with moderating included if youre up for it. Organize and host on-site workshops and demos and maintain the local events calendar.

  • Internal Communications: Support and coordinate team announcements and updates that keep Berlin and Sweden informed and aligned.

• IT & Asset Management Coordination

  • Extended Hand for IT: Serve as the local extension of our IT Team (based in Belgrade) by coordinating hardware and supporting the team in managing the assets locally.

• People Team Partnership

  • The People Teams Right Hand: Provide first-level support for local HR administration - handling ad-hoc employee queries and managing incoming post in support of our Senior HRBP.

  • The Wow Onboarding: Curate the welcome experience for new joiners. Youll own pre-boarding communications prepare everything for their first day add them to onboarding events and announcements and connect them with their new colleagues.

• Expat & Relocation Support: Be the local extension supporting our international hires in navigating the quirks of Berlin.

Qualifications

• Language Mastery: You are fluent in both German and English (written and spoken) and you can navigate German bureaucracy easily.

• Tech-Forward: You possess strong tech acumen and are an early adopter of new tools. You enjoy experimenting with AI tools to work smarter not harder and youre comfortable supporting basic IT tasks.

• Strong Problem Solver: You view employee experience as a product understand your customers and are focused on continuous improvement. You possess a strong fix-it mentality quickly seeing bottlenecks and solving problems for the team.

• The Host Mindset: You are detail-oriented and have an eye for the small things others overlook likely gained from experience in fast-paced high-growth companies.

• Autonomous: You are comfortable being the local driver of improvements in your scope.

Total Rewards

Full-time positions include base salary eligibility for an annual performance bonus and eligibility for equity.

In addition to base salary Rivian and Volkswagen Group Technologies offers benefits tailored to the local market. For more information on the benefits available for full-time employees check out our Global Benefits Site.

External candidates can apply for this role through the Rivian and Volkswagen Group Technologies careers site ( If you are a current employee please apply through our internal job board.

Equal Opportunity

Rivian and Volkswagen Group Technologies is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion national origin ancestry sex sexual orientation gender gender expression gender identity genetic information or characteristics physical or mental disability marital/domestic partner status age military/veteran status medical condition or any other characteristic protected by law. We are also committed to ensuring compliance with all applicable fair employment practice laws regarding citizenship and immigration status.

Rivian and Volkswagen Group Technologies is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation such as those covered by the Americans with Disabilities Act that requires accommodations to assist you in the search and application process please email us at

Candidate Data Privacy

Rivian and Volkswagen Group Technologies may collect use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (Candidate Personal Data). This data includes contact demographic communications educational professional employment social media/website network/device recruiting system usage/interaction security and preference information. Rivian and Volkswagen Group Technologies may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out analyzing and improving our application and recruitment process including assessing you and your application and conducting employment background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal regulatory and corporate governance obligations; (v) record keeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.

Rivian and Volkswagen Group Technologies may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties including individuals on our People Team Finance Legal and the team(s) with the position(s) for which you are applying; (ii) Rivian and Volkswagen Group Technologies affiliates; and (iii) Rivian and Volkswagen Group Technologies service providers including providers of background checks staffing services and cloud services.

Rivian and Volkswagen Group Technologies may transfer or store internationally your Candidate Personal Data including to or in the United States Canada and the European Union and in the cloud and this data may be subject to the laws and accessible to the courts law enforcement and national security authorities of such jurisdictions.

If you provide a mobile telephone number as part of your application or during the recruitment process Rivian and Volkswagen Group Technologies may use that number to contact you via SMS text message for recruitment-related purposes including scheduling logistics and status updates. Message and data rates may apply. You may opt out of SMS communications at any time by replying STOP to any text message you receive from us. Consent to receive SMS messages is not a condition of applying for or being considered for employment.

Please see our Candidate Data Privacy Notice (English) and Candidate Data Privacy Notice (Serbian) for more information.

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Please note this job posting represents an open active vacancy. Additionally we are not currently accepting applications from third party application services.

Employment Type : Full-Time
Experience: years
Vacancy: 1