Executive Assistant

Salary: €75.000 - €80.000

Languages: Fluent in German and English - non negotiable

Start: ASAP

Be the CEO’s right hand, mind-reader, and calm-in-a-storm — all with a smile.

I am hiring an Executive Assistant based in Berlin to support the CEO in a hospitality-focused business; you’ll wear many hats, keep things moving, and turn problems into polished solutions.

What you’ll Do

• Manage a complex, changeable calendar and travel plans (domestic & international), anticipating needs and finishing the sentence the CEO is thinking
• Act as gatekeeper and trusted first point of contact for partners, investors and senior stakeholders with impeccable discretion.
• Prepare timely briefings, meeting notes, executive communications and confident follow-ups so nothing falls between the cracks.
• Run projects end-to-end: coordinate cross-functional tasks, chase actions, and deliver results with urgency.
• Handle ad-hoc ops: events, invoices, small HR/admin tasks, research, and anything that helps the CEO focus on strategy.

Be flexible and available when urgency calls — evenings, short-notice travel, or weekend support as required.

• Who you are
• Hospitality experience preferred — ideally you’ve supported a CEO/COO or senior leader in hotels, F&B, or luxury venues, so you know pace, standards and guest-facing culture.
• Exceptionally organised: you build systems, prioritize with ease, and keep the CEO two steps ahead.
• Solution-minded and proactive: you spot issues early, propose options, and act without waiting to be told.
• Multi-tasker who can juggle competing priorities, switch contexts calmly, and “wear many hats” with professionalism.
• High emotional intelligence, polished communication, and total discretion.
• Based in Berlin and flexible with availability; willing to travel occasionally.
• Fluent English; German strongly preferred
• Nice-to-haves
• Background in hospitality operations, events, or luxury service.
• Familiarity with calendars, travel booking tools, MS Office / Google Workspace, and basic finance/admin too