Project Procurement Lead EMEA (m/f/d)

Job Description

At IPS, we apply our knowledge, skills, and passion to make a difference in the lives of people, solving complex challenges related to life sciences. We are looking for a dedicated Project Procurement Lead (m/f/d) to join our EMEA Team. The role will be based in our Frankfurt office.

The Project Procurement Lead will report directly to the UK Head of Procurement (EMEA Procurement Manager).

The Project Procurement Lead is responsible for the end-to-end management of the procurement deliverables for their assigned projects in accordance with project specific requirements and IPS processes and procedures. Key responsibilities will be as follows:

• Project initiation including procurement strategies and project procurement execution plans
• Management of the pre-order phase for packages
• Management of the post-order phase for packages
• Project Closeout
• Task management of procurement teams for assigned projects

Packages that will be executed on projects will be a blend of the following IPS work streams:

• Capital equipment (process, mechanical, electrical, automation, instrumentation etc.)
• Construction trade contracts
• Professional services contracts
• Office and site indirect requirements

Key Skills and Core Competencies:

• Extensive experience in end-to-end procurement process with the ability to develop effective strategies, lead project procurement teams and contributing to operational efficiencies including risk reduction and achieving cost savings.
• Proven experience of leading project procurement teams
• Ability to work at pace within a project-based environment.
• Experience working in a matrix environment as part of a cross-functional project team
• Ability to deal with time dependent requirements
• Self-motivated, organized, and an effective problem solver
• Sound commercial acumen and ability to negotiate both commercial agreements and contractual Terms and Conditions.
• Sound analytical proficiency with a solid understanding of commercial and contract risk.
• IT Literacy is essential, strong experience in MS Office, ERP Systems is a must
• Effective communicator with proven ability to effectively manage both internal and external stakeholders
• Ability to work both independently and collaboratively in line with project requirements and working to established processes and procedures

Job Duties and Responsibilities

• Act as a senior representative of the procurement department to the wider IPS team and ensure that IPS’s procurement procedures are adhered to.
• Act as representative of IPS to clients and be a key IPS interface for client procurement on assigned projects
• Provide project procurement support and advice to the wider IPS team and clients on assigned projects
• Develop, delegate and monitor tasks as required to the project procurement team
• Manage the tender process for assigned projects. This will entail taking a package from the point of receipt of scope through enquiry, bid evaluation and to the point of recommendation to award. This will be achieved by both direct involvement in packages and management of team members for their assigned packages.
• Ensure that the following tasks are executed correct according to IPS processes and procedures and project requirements, either directly or by procurement team members assigned to the project:
• The tender process is correctly executed for project packages. This will entail taking a package from the point of receipt of scope through enquiry, bid evaluation and to the point of recommendation to award.Detailed commercial evaluations of received supplier proposals are conducted
• Recommendation To Award packs are prepared and submitted for internal and external management approval
• Preparation and issuance of Purchase Order/Contract packs
• Project reporting is conducted for both internal (IPS Project Managers) and external clients (clients)
• Obtain order confirmations to ensure services or materials are being scheduled per order requests.
• Expedite orders to track timely receipt of goods or services.
• Management of the change order process with suppliers and IPS and client stakeholders for assigned orders
• Management of the invoicing process with suppliers and IPS and client stakeholders for assigned orders
• Management of the order closeout process with suppliers and IPS and client stakeholders for assigned orders
• Maintain Approved Supplier Program records as well as request subsequent QA related documents.
• Provide market updates (i.e., price increases, supplier mergers/acquisitions, supplier updates etc) to the wider IPS team as they become apparent.
• Research new qualified contractors and vendors as needed.
• Evaluate existing suppliers as needed.

Qualifications & Requirements

• Extensive prior experience in a project procurement role is a must, minimum 6-10 years
• Knowledge and experience of trade contracts and equipment procurement
• Experience in leading multi-national teams is advantageous
• MCIPS qualification or working towards MCIPS is desirable
• Daily use of excellent verbal and written communication in German & English is a pre-requisite
• May be required to travel for short durations periodically
• Have the right to work in Germany

About Us

IPS, a Berkshire Hathaway company, is a global leader in technical consulting, architecture, engineering, procurement, construction management, commissioning, qualification, and validation services for technically complex facilities. Integration is how we think and work. It requires the ability to unite existing and emerging technologies into a process that reliably delivers products and accelerates speed to market. That end-to-end mindset allows us to be agile and anticipate challenges as we move projects toward operational readiness. IPS applies design and delivery expertise, client-side experience, and supplier-side insight to every project. We infuse our curiosity, our passion, and our commitment to partnership in delivering solutions at any scale. We meet our clients where they are and get them to where they need to go. That’s only possible when we care as much as our clients do.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV, and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

Attention Search Firms/Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.

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