Assistant to the Director & Project Coordinator (all genders)

IDAGIO is the leading streaming service for classical music based in Berlin and part of IDAGIO Group. The Group spans streaming recordings and live music partnerships globally. Our director initiates projects across all of it: recording partnerships with orchestras licensing talks with international labels concert-hall collaborations in Taiwan and Japan and new ventures.

These initiatives move fast and span many time zones. We are looking for the person at the directors side who keeps them all on track.

Tasks

You are the assistant to the sole director of IDAGIO Group and work with him daily. He travels extensively and meets industry leaders orchestras and institutions across Asia Europe and the US. Every trip produces introductions ideas and commitments. Your job is to make sure none of them get lost. You track every thread follow up with every party and hold everyone to agreed deadlines including the director.

Beyond that you coordinate selected projects across the Groups Berlin companies working with their Managing Directors. Decisions sit with the director and the Managing Directors. Keeping things moving sits with you.

Assistant and project support to the director

• Track and follow up on the projects and partnerships the director runs across the Group. You keep an up-to-date overview of status owners and next steps at all times.
• Maintain deadlines and flag slipping dates early. You chase open items without being asked.
• Prepare agendas briefings and follow-ups for meetings. Maintain trackers and status summaries.
• Coordinate scheduling information flow and documentation across internal and external stakeholders from orchestra managements to distribution partners.

**Project coordination for Moto Lab

**Moto Lab Partners is the Groups newest venture: it supports classical artists and institutions in building their international presence and careers from recordings and concert videos to release strategy and promotion.

• Coordinate Moto Labs projects from start to finish whatever their shape: a release a concert video production a marketing campaign or a partner engagement.
• Act as the central point of contact between everyone involved: artists and their management orchestras production crews distributors agencies and internal teams.
• Track each projects timeline from planning through delivery follow up on deliverables and support project and budget administration until everything is complete and approved.

Requirements

• Several years of professional experience typically 2 to 5 in an assistant coordination project management or artist management role. This should not be your first job. You have managed deadlines across multiple stakeholders and worked alongside a demanding senior principal before.
• A firm understanding of classical music and the industry around it: repertoire orchestras how recordings and releases work. A background in classical music (studies an orchestra a label an agency a concert hall) is a strong plus.
• Proactive and organized by temperament. You take ownership chase without being prompted and flag problems early.
• Comfortable running several projects in parallel and prioritizing against deadlines.
• Clear structured communication and documentation. Status is transparent to everyone at any time.
• Fluent German and English (C1 or better spoken and written). Japanese or Mandarin is a real plus given our partners in Japan and Taiwan.
• Based in Berlin or willing to relocate. Occasional flexibility for calls with Asia or the US and for concert or recording dates in the evening.

Benefits

• A rare vantage point: you work directly with the director of a music group active between Europe and Asia and you see every initiative across it.
• Real responsibility from day one. The role exists because these projects matter and need an owner.
• A small senior international team in Berlin with short decision paths.
• Salary range: gross/year depending on experience.

Send a short cover note your CV and your earliest possible start date to apply. Tell us about one person or project you supported where your follow-through made the difference.

IDAGIO and the IDAGIO Group value diversity. We encourage you to apply even if you dont meet 100% of the requirements.

Employment Type : Employee
Experience: years
Vacancy: 1
Yearly Salary Salary: 42000 - 50000