Events & Conferences Manager (m/f/d)

Your mission

In this role, you will bring NVision’s breakthrough quantum technology to the global stage. You will lead the end-to-end operational planning and execution of our external events, international exhibitions, and our flagship conference. Acting as a central execution engine, you will collaborate heavily with internal teams and external vendors to turn complex medical science into engaging live experiences, directly connecting our life-saving platform with the world’s leading clinical minds and researchers.


Your Responsibilities:

• Act as the primary point of contact connecting internal teams (Marketing, Sales, Design, EAs) with global external vendors (hotels, booth builders, print shops, etc.). Manage all timelines, project deadlines, and deliverables.
• Independently scope and execute ad-hoc requests from Marketing and Sales (e.g., sourcing new booth elements, SWAG, or hosting networking dinners). Efficiently gather competitive options and present clear recommendations to decision-makers.
• Coordinate and execute all structural logistics for NVision’s flagship conference (THINC), managing relationships with venues, suppliers, catering, and sponsors.
• Manage all onsite and offsite logistics for domestic and international conferences (e.g., ISMRM, ESMRMB). Handle print materials, exhibit procurement, sponsorships, international shipments, and vendor communications.
• Partner closely with PR, Communications, and Marketing to align event messaging and organize booth designs, supplies, branded giveaways, and promotional materials.
• Coordinate onsite booth teams and schedules, ensuring smooth logistics and preparation for attending senior management, scientists, and product leads.
• Manage the timelines for NVision's annual global event calendar. Schedule and prepare materials for cross-functional planning sessions, and fully action all approved booth presence, speaking slots, and poster sessions.
• Partner closely with Marketing budget owners to help manage event budgets, sponsorship agreements, and vendor contracts, negotiating with external suppliers to maximize value.
• Manage travel logistics for event teams, including booking hotels, securing venues for hosting customers or collaborators, and managing itinerary changes.

Your profile

• Experience: 4+ years in event management or conference management.
• Project Coordination: A proven track record of managing complex event logistics and building strong vendor relationships.
• Hands-on Mindset: You enjoy the action of events, from coordinating booth builders and testing displays to problem solving under pressure..
• Communication: You thrive in international environments, collaborating across cultures and negotiating with global partners. You are comfortable aligning with senior management, providing regular updates to showcase event data, and guiding strategic decisions.
• Languages: English fluency is required; German skills would be a plus.
• Location: Ideally in/near the Ulm area, or with the flexibility to work from the office a few times a month

Why us?

• Attractive compensation package, including a competitive base salary and stock options
• Key role in a highly advanced and fast-growing startup company
• Impactful product promoting better understanding and treatment of cancer
• International team, from over 30 different nationalities
• Positive work environment with open communication and a collaborative mindset
• Hybrid working model
• Indefinite employment contract
• 30 vacation days
• Flexible working hours
• Annual health budget (Allianz bKV)
• EGYM Wellpass
• Relocation support

Contact information

Jessica Addo

Talent Acquisition Manager

Email: careers@nvision-quantum.com

Web: www.nvision-quantum.com

About us

NVision is innovating quantum technology with a unique approach - leveraging organic molecules to change lives for the better. Our platform spans from quantum signal enhancement that enables metabolic imaging today to quantum computing that could transform drug discovery tomorrow. Headquartered in Ulm, Germany, and backed by leading investors from the United States and Europe, we are now entering a phase of global commercialization and expansion.

With our POLARIS product line, we are extending the capabilities of standard MRIs to enable real-time metabolic imaging, transforming how diseases are detected, understood, and treated. Our work sits at the intersection of physics, engineering, chemistry, and medicine - translating cutting-edge science into clinical reality. We collaborate with leading academic and clinical partners worldwide, including Memorial Sloan Kettering Cancer Center, MD Anderson Cancer Center, Technical University of Munich, and the University of Cambridge.

At NVision, we believe transformative innovation happens when talented people from different disciplines work together toward a shared, meaningful goal. We are a global, multidisciplinary team of nearly 150 employees from more than 30 nationalities, driven by curiosity, rigor, and a commitment to solving complex challenges. Here, ideas are valued, ownership is real, and collaboration spans functions, disciplines, and borders.

If you are motivated by impact, thrive in dynamic environments, and want to contribute to something fundamentally new, NVision offers the opportunity to grow while building technology that changes lives.

_____