Campaign Operations and Logistics Coordinator

#BEcomeMAXX

The Campaign Operations and Logistics Coordinator is responsible for monitoring the daily delivery and inventory activities associated with customer campaigns. The role ensures that campaign orders are dispatched, transported, received, and fulfilled according to schedule while maintaining accurate visibility of stock availability by product and SKU.

The coordinator works closely with suppliers, warehouses, third-party logistics providers, transport partners, customer contacts, and internal campaign teams to identify risks, resolve missing information, and escalate delivery or inventory issues before they affect campaign execution.

Ready to perform? Your tasks with MAXXimum focus

• Review all planned campaign deliveries daily.
• Confirm the status of each delivery, including booked, dispatched, in transit, delivered, delayed, or awaiting confirmation.
• Verify supplier dispatch dates and shipping documentation.
• Confirm that transport has been booked and assigned.
• Check customer warehouse booking dates and delivery slots.
• Monitor estimated arrival times and identify deliveries at risk of missing scheduled slots.
• Confirm warehouse or third-party logistics receipt of delivered and inbound goods.
• Obtain proof of delivery or warehouse receipt confirmation when required.
• Record the current status, risks, responsible contact, and next action for every delivery.
• Follow up with suppliers, transport providers, warehouses, and customers regarding missing or conflicting information.
  

• Review daily stock levels for all campaign products and SKUs.
• Monitor available, reserved, inbound, blocked, damaged, quarantined, and unavailable inventory.
• Compare available and incoming inventory against open orders and planned deliveries.
• Confirm that reserved inventory is allocated to the correct customer orders.
• Track inbound stock quantities and expected arrival dates.
• Verify that warehouse or third-party logistics inventory records are current.
• Investigate discrepancies between system inventory and warehouse-confirmed stock.
• Determine whether upcoming deliveries can be fulfilled using available or confirmed inbound inventory.
• Identify and escalate potential shortages before they affect fulfilment.

• Classify delivery and inventory activities as on track, at risk, blocked, or missing information.
• Escalate issues on the same day when delivery, booking, dispatch, transport, warehouse receipt, or stock availability is unclear.
• Raise delivery risks when transport is not booked, dispatch dates are unconfirmed, warehouse slots are missing, or delivery timing is at risk.
• Raise inventory risks when available stock is insufficient, inbound stock is delayed, reserved quantities do not match demand, or stock is blocked or damaged.
• Coordinate corrective actions with the appropriate supplier, warehouse, transport provider, customer, or internal owner.
• Maintain clear ownership and target completion dates for unresolved actions.

• Maintain accurate campaign delivery and inventory trackers.
• Update campaign tasks and follow-up actions in Asana or another designated project management system.
• Prepare a daily end-of-day logistics update covering:
  • Deliveries reviewed
  • Inventory and SKUs checked
  • On-track deliveries
  • Delayed or at-risk deliveries
  • Stock shortages or discrepancies
  • Missing confirmations or information
  • Escalations completed
  • Outstanding actions and priorities for the following day
• Provide campaign stakeholders with timely and accurate operational updates.
• Maintain organized records of communications, confirmations, risks, and resolutions.

Your skillset - as strong as our protein

• Experience supporting customer campaigns, retail promotions, product launches, or time-sensitive fulfilment activities.
• Familiarity with Asana or a similar task management platform.
• Experience working with warehouse management, transport management, enterprise resource planning, or inventory management systems.
• Knowledge of proof-of-delivery processes, customer warehouse booking requirements, and third-party logistics operations.

About us

Quality & Innovations from IronMaxx® Nutrition

Premium sports nutrition - Designed in Germany!

Producing the best sports nutrition worldwide is the goal of IronMaxx®.

The production of highly efficient sports nutrition of the best quality and the constant further development of our products led to the award of the State Prize for Excellent Food Quality by the State of North Rhine-Westphalia. However, this is no reason for us to rest on our laurels - we are constantly working with the greatest passion to offer you supplements that inspire, work and taste great! The integration of the latest study results and the evaluation of practical field research in cooperation with professional sports clubs and our customers have led to permanent innovation in the development of new sports and fitness nutrition at IronMaxx® Nutrition since the company was founded in 2004.

In addition to the basics of sports nutrition in the areas of strength/endurance, muscle building and diet, this includes effective nutritional supplements for health and prevention, intelligent new combinations of active ingredients and improved dosage forms, such as our Tricaps®.

In the area of protein products, for example, IronMaxx® has set a milestone in the evolution of the latest sports nutrition products with the development of water-based protein powders in over 31 flavors. The sweet spread with the world's highest protein content, IronMaxx® Protein Creme, also comes from us.

Designed in Germany - as a German sports nutrition manufacturer, IronMaxx® is also committed to outstanding quality and seamless quality control.

High performance - the goal is the goal.

Well-known professional clubs, such as the eight-time German ice hockey champions, the "Kölner Haie", or the traditional handball club VfL Gummersbach with its unique success story, have relied for years on the efficient sports nutrition from IronMaxx® and on our expertise in the use and mode of action of nutritional supplements.

While in many areas of life the "path is often proclaimed as the goal", our customers usually have a very clear idea of their "dream body" and its desired performance. This passion to achieve their personal goal is something we share with all our partners and customers - be it an athletic body, achieving new personal bests, reducing body weight or achieving sporting team success.

IronMaxx® products have therefore become an integral part of the product range of many European fitness studios, wholesalers, pharmacies and body stores in recent years due to their high quality.