Logistics & Supply Chain Coordinator, EMEA

At The IRONMAN Group, our purpose is clear: to inspire people to unlock their greatest potential through sport, pushing beyond limits to become the fullest expression of human achievement.
Through our BE ICONIC vision, we are building the most loved brands, producing the world's most inspiring events, and fostering deeply engaged communities that change lives.
We aim to empower over a million athletes to cross a finish line each year and inspire a billion people worldwide through the power of the human spirit.
As part of our team, you'll join a high-performance, caring culture where innovation thrives, communities are uplifted, and every achievement, big or small, is celebrated.
You'll help shape experiences that fill hearts, consume minds, and enrich souls.
This is more than a job.
It's a chance to be part of a global movement, to lead from the front, and to leave a legacy.
Together, we create moments that last a lifetime.
The IRONMAN Group is the world's largest operator of mass participation sports, delivering over 200+ events a year across 55+ countries thanks to a passionate global team.
For more information, visit www.ironman.com/about-ironman-group.
We are seeking a highly motivated individual for the position of Logistics & Supply Chain Coordinator EMEA (m/f/d) reporting to EMEA Logistics Manager based in our Liederbach, Germany office.
The Opportunity: This is an opportunity to play a key role in the successful delivery of IRONMAN events across EMEA by supporting the planning, coordination, and execution of logistics and supply chain activities.
Working closely with suppliers, forwarders, warehouse teams, and cross-functional partners, the Logistics & Supply Chain Coordinator EMEA will help ensure branded and non-branded event materials are ordered, delivered, inspected, prepared, and available where and when they are needed.
The role is well suited to someone who is highly organized, detail-oriented, hands-on, and motivated by the pace and energy of live event operations.
Key Responsibilities: Oversee supply chain processes, including collecting design data, confirming order quantities, and preparing final purchase orders for event and non-event branded bulk items.
Monitor order deadlines and send timely follow-ups to colleagues regarding missing information.
Support the Supply Chain Manager with regular analysis of check-in numbers and independently place necessary reorders.
Support the Supply Chain Manager in establishing supplier order deadlines and sharing them with the relevant IRONMAN departments.
Serve as the first point of contact for suppliers regarding routine order and delivery questions.
Assist with design processes and design approvals, coordinating approvals with departments such as Marketing and Operations.
Handle short-term order requests.
Schedule and manage communications around incoming bulk deliveries with suppliers and forwarders, in close coordination with the local warehouse team, including proactive support with unloading all types of bulk shipments.
Responsible for incoming inspections of all bulk items, including quantity and quality checks, and taking appropriate action in cases of non-conformity.
Prepare bulk truck packing lists.
Prepare customs documentation, including packing lists and commercial invoices.
Coordinate bulk truck loading in Liederbach and onsite arrivals with local teams.
Support the resolution of missing bulk items onsite.
Coordinate the preparation and inventory management of non-branded bulk items after the race season, with a focus on ordering new equipment to ensure the warehouse is restocked for the first race.
Process invoices.
Additionally, this position involves general warehouse tasks as outlined above, and the Logistics & Supply Chain Coordinator will be expected to dedicate sufficient time to these tasks on an ongoing basis.
This may include assisting onsite at events across EMEA in a logistics capacity and at other warehouse locations across EMEA as needed, as well as supporting the local warehouse team with Tour Truck unloading and German warehouse inventory.
Culture Contribute to a positive, inclusive, and respectful team environment by demonstrating professionalism, accountability, and collaboration in all interactions.
Embrace IRONMAN's BE ICONIC mindset by bringing an athlete-first perspective, taking ownership of work, and showing pride in delivering exceptional experiences.
Communicate openly and constructively with teammates and cross-functional partners to support efficient execution and problem solving.
Demonstrate adaptability and a continuous improvement mindset, learning from each event and contributing ideas to improve processes and experiences.
Act as a culture carrier onsite and offsite, recognizing that individual behaviors directly shape the athlete, volunteer, and team experience.
Qualifications & Experience: Bachelor's degree from a four-year college or university, preferably in sports or events management, or business administration.
Initial experience in logistics or event supply management is welcomed.
Fluency in English and German is required.
Strong communication skills, with the ability to build effective working relationships with cross-functional partners.
Analytical and structured thinking, with strong attention to detail and diligence.
Comfortable working in a fast-paced, dynamic environment that requires new process creation, process improvement, and project management.
Willingness to work a flexible schedule, including weekends and holidays, and to perform an appropriate amount of physical work.
Able to organize and prioritize workload to meet deadlines.
Flexible and adaptable to changing priorities.
Proficient with Microsoft Office, primarily SharePoint, Excel, and Outlook.
Solid financial understanding.
Physical & Equipment Requirements: Ability to safely operate or oversee the use of specialized event equipment, including: Heavy machinery Forklifts Trucks Utility vehicles (e.g., Gators) Ability to move, position, transport, and install materials and equipment weighing up to 20 pounds.
Perform manual handling tasks, including bending, stooping, twisting, and reaching, associated with event setup, breakdown, and onsite operations.
Ability to stay stationary and/or move around the event site for extended periods of time, including during long event days, outdoor conditions, and uneven surfaces.
Ability to work in a variety of environments, including indoor and outdoor venues, and in varying weather conditions.
Ability to operate or assist with basic event equipment and tools as required for the role.
Extended work days and travel will be required whilst attending assigned onsite events.
We are an equal opportunity employer.
We consider all qualified applicants without regard to any protected characteristic under applicable law.
We also provide reasonable accommodations to qualified individuals with disabilities throughout the hiring process and employment in accordance with applicable law.
The above job description is not intended to be an "all-inclusive" list of duties, responsibilities, skills, and abilities required to do the job.
Rather, it is intended to describe the general nature of the job and provide a reasonable representation of its activities.
Duties and responsibilities may evolve over time.