Sachbearbeiter (technische Ausruestung)

Sachbearbeiter (technische Ausruestung)

Hohenfels, Germany

Ausschreibungsbereich

Hauptaufgaben

The position serves as Prepositioned Training Fleet Equipment Set Action Officer at 7th U.S. Army Training Command (7ATC), Joint Multinational Readiness Center in Hohenfels, Germany.
Serves as Prepositioned Training Fleet (PTF) – Logistical Support Area (PTF-LSA) Equipment Set Action Officer for providing oversight, evaluations, and recommendations on ground maintenance operations equipment deployed throughout the 7th Army Training Command (7th ATC) AOR. As such, develops 7th ATC ground maintenance policies and procedural guidance for the command in the form of regulations, supplements to DA regulations and directives to ensure interface between the broad fields of materiel maintenance and supply support. Recommends new and revised ground maintenance aspects for 7th ATC logistics system, accomplishes force and facility planning, support planning and use of automated systems in connection with materiel maintenance. Duties require a broad knowledge of the overall ground maintenance logistics system, including maintenance management policy and doctrine, maintenance programming, and logistical organizations and structure and Contracting Officer Representative (COR) and Billing Official (BO) duties and responsibilities. Evaluate and provide recommendations pertaining to ground maintenance operations, USAREUR 10/20 operations, and Life Cycle Replacement program. Oversee maintenance ground support equipment, to include specialized equipment, needed to support each piece of ground equipment. Inform USAREUR, 7th ATC and JMRC regarding material maintenance policy, procedures, standards, execution, efficiency, effectiveness and quality by unit and contractor across the PTF Equipment Set. Monitor contractor database of maintenance manpower use and efficiency. Responsible for collecting, validating and transmitting the daily status for all ground systems assigned to the PTF Equipment Set. Monthly and weekly reports will be submitted in accordance with published JMRC / 7ATC battle rhythm Individual is responsible for the turn-in, receipt and transfer of the tactical fleet during TOA. Oversee the transfer process of permanently assigned TDA equipment between rotating units. Ensure contractor maintain and provide customers' equipment in TM 10/20 standard/quality.

Develops and implements ground maintenance policy, provides procedural guidance, makes recommendations regarding materiel maintenance program improvements or for resolution of problems in coordination with JMRC and 7th ATC staff. Maintains continual surveillance over equipment, materiel maintenance and related program activities to detect problem areas and to recommend corrective actions. Coordinates with JMRC staff to improve ground maintenance materiel management, ground equipment maintenance programs, ground equipment training and ground equipment technical assistance provided to maintenance units.

Participates in functional review of command operating budget (COB) and other resource documentation and prepares support justification. In conjunction with appropriate system proponents and computer specialists, incumbent reviews functional descriptions, develops and recommends system and system change package, and reviews data collection and processes changes to support materiel management analysis and reporting functions at all command levels. d. Receives, reviews, prepares, and transmits daily ground equipment readiness status to JMRC / 7th ATC as required for ground equipment. Performs analysis of faults to determine trends and tracks Document Numbers for repair parts needed for ground equipment to ensure rapid response of the supply system.

Serves as PTF's Contracting Officer Representative (COR) for program functional areas within prescribed contract. Serves as the technical liaison between the contractors and the Contracting Officer. Monitors, reviews, and determines whether the contractor's performance is in compliance with terms and conditions of the contract specifications and inspects all work for full compliance with contract requirements. Notifies the Contracting Officer of violations of labor standard provisions, work that does not comply with contract requirements, and if contractor fails to remove, correct, or replace rejected work. Subject matter expert on all aspects of contracts and to include acceptability of contractor completed work. Initiates corrective action ensuring that all defects and omissions are corrected or completed and that the contractor provides formal proposals for contemplated changes. Maintains effective surveillance of the contracts for compliance with the Quality Assurance Surveillance Plan (QASP) and initiates changes in surveillance methods. Evaluates monthly cost data on a quantitative and qualitative basis to include trends and projections if appropriate. Validates contractor's invoices via Wide Area Work Flow (WAWF); utilizes Surveillance and Performance Monitoring (SPM) to submit monthly inspections reports and cpars.gov website to submit yearly contract evaluation reports.

Maintains a WAWF's Contracting Officer Representative Tool (CORT) electronic contract file system from development, pre-award, post-award, and termination or closure. Maintains a WAWF electronic file for each assigned contract to include specific material, i.e. letter of designation, documentation of COR duties/responsibilities, COR appointment letter, complete copy for the contract, contractor's Quality Control Plan (QCP), contractor's safety plan (QSP), government's QASP, COR appointment and termination memos, all correspondence between the contractor and the COR, and all orders and contract modifications. Prepares and maintains technical and administrative reports on contractor's performance, violations and deficiencies noted and submits quarterly reports to the Contracting Officer. Prepares and submits applications 7ATC G8 staff for Service Contract Approval (SCA) forms and submits Government Funds Enterprise Business System (GFEBS) purchase order requests. Maintains files of all surveillance, correspondence, sample determinations, and other pertinent contract data. Reviews and forwards the contract's schedule, reports, records, and technical data to the Contracting Officer for acceptance or rejection. Reviews and verifies the contractor invoices, determines the government's agreements or non-agreements with the contractor's percentage of physical completion for progress reports and cost vouchers. Enforces all safety, health, and environmental requirements.

Serves as Primary Billing Official (BO) for GPC Management Account established for PTF account. Provides written approval for all payments made in support of PTF's cardholder (CH) and performs regular review of CH's files to ensure compliance with applicable laws, regulations, and agreements. Expected to handle controversial purchases for PTF CH or not assigned PTF purchases. Performs regular reviews of the Billing Official Statement Files, and Cardholder purchase files to ensure compliance with applicable laws, regulations, and agreements. Remedies problem trends identified during A/OPC reviews or PTF audits with a Corrective Action Plan that has established objectives and milestones for measurement of successful resolution of any findings. Assumes all duties of the primary billing official to include but not limited to: (1) assuring all certification of charges have been submitted to the appropriate paying office; (2) providing written approval/disapproval of purchases to cardholders; (3) reconciling invoices and timely certifies the billing statement for payment once payments are determined to be legal, proper, necessary, and correct in accordance with government rules and regulations; (4) reviewing cardholders' statement and approve cardholder statement in the cardholder's absence within the required time frames; (5) identifies and communicates billing discrepancies to the bank's transaction dispute point of contact when the cardholder is unavailable; (6) reviews and reconciles cardholder statements against receipts and documentation; and (7) Certifies billing statements electronically within 5 business days, and forwards the official invoice to the Paying Office for payment.

Requests, monitors, and distributes funding for different projects within the department (e.g. DFAC / CL II Life Cycle replacements) and places orders though GCSS-A, Government Purchase Card (GPC) or contract awards. Clears all PTF – LSA requisitions for source of supply, assisting in the processing of requisitions through appropriate supply channels. Responsible for tracking and ordering replacement stocks and monitoring their costs to stay within unit's budget perimeters. Prepares expense reports using GCSS-A and General Fund Enterprise Business Systems (GFEBS) covering the status of funds, expenses, and obligations, as required by unit's requests. Provide RTUs guidance on how to get their requests funded, either through Work Breakdown Structure (WBS) or Fund Code (FD) designations. Billing units in case of loss or damage of materials. Works closely with the units on alternative solutions when rotation / unit is not funded. Executes distribution of the funding for unit's loss or damaged materials and must be settled out of the existing Direct Charge (DRCH) Agreements. Creates spending plans / financial forecast for a Fiscal Year (FY) or specific projects. Manages several FC within our organization. Creates and manages purchase requisitions in GFEBS in a timely manner.

Serves as a supervisor for Class II and IV personnel. Prepares, processes and sings all paperwork needed for installation passes and the Common Access Cards (CAC) for our maintenance contractors and Local National (LN) employees. Signs Annual Leave Requests (ALR) for the LN employees using the Local National Time Attendance Program (LNTAP). Manages the overtimes accounts (G-8 Manpower) for the LN's and decides the pay out or the compensation time. Serves as the facilitator and translator for US government when personal issues arise between LNs, US government, and Work Council. Help and support other departments with their personal requirements. Mentor and train LN employees as needed.

Qualifikationsanforderungen

C-6a:
E&T Level I: 2 years of creditable experience as defined in A below PLUS 4 years of experience as defined in B below.
Current employees who do not meet E&T Level I and who are not in the same or similar occupation must have 2 additional years of creditable experience as described in A below.

E&T Level II: 1 years of creditable experience as defined in A below PLUS 4 years of experience as defined in B below.
E&T Level III: 3 years of creditable experience as defined in B below.
E&T Level IV: 2 years of creditable experience as defined in B below.
E&T Level V: 1 year of creditable experience as defined in B below.
Current employees who have served one year in the same or similar occupation are qualified for the next higher grade.

Experience A: Included clerical work in an office or store, working with computers, bookkeeping, making and recording inventories, telephone marketing, arranging for events or as a cashier, etc.
Experience B: Experience in the same or similar line of work as the job for which considered. The experience must demonstrate that the applicant possesses the particular knowledge, skills and abilities required in the position. The predominant experience must have been gained at a comparable level of difficulty to the position to be filled. The amount of the higher level experience must be in a reasonable relation to the required total number of years.

LANGUAGE PROFICIENCY LEVEL:
English Language Proficiency level B2 AND German Language Proficiency level C2 required.
Description of the Language Levels:
https://portal.chra.army.mil/mnrs?sys_id=13a66d71cd2d2d10aaffb5ebb50f5aa0&view=sp&id=mnrs_kb_article&table=kb_knowledge

Auswahlkriterien auswählen

Beschäftigungsbedingungen

This is a permanent full time position 38.5 hrs/ week
The incumbent of this position is occasionally required to perform TDY (Temporary Duty Travel) within Germany.