Congress & Project Specialist/Senior Congress & Project Specialist

Job Description

This position can be based in Germany.

International & National Congress Management and Business Unit support.

Key Responsibilities:

• Congress- and Event Management: plan, organize, and manage all aspects of congress participation; coordinate with internal teams (e.g., congress management, medical, marketing) as well as international congress management to ensure alignment and compliance with industry regulations; manage relationships with external vendors
• Budget Management: develop and manage the congress budget, ensuring cost-effective use of resources; monitor expenses and provide regular financial reports to senior management; negotiate contracts with vendors and suppliers to secure favourable terms
• Stakeholder Engagement: serve as the primary point of contact for healthcare professionals, key opinion leaders (KOLs), and other stakeholders attending the congress; ensure effective communication and collaboration with all parties involved
• Compliance and Reporting: ensure all congress activities comply with industry regulations, company policies, and ethical standards; maintain accurate records of congress activities, including attendee lists
• Contract management: creation, coordination, implementation and documentation of contract processes; if necessary, back-up function for other contract management team members
• Business Unit support: support Business Unit Director with internal and external meeting organization (meeting invites, hotel bookings, travel- und dinner bookings), onsite support for selected events, support with travel expense forms of Business Unit Director

Qualifications

• Bachelor's degree in Business, Marketing, Life Sciences, Healthcare Management, Event Management, or a related field.
• Experience in congress/event management, project coordination, or a similar role.
• Budget management and financial reporting experience.
• Contract management and vendor negotiation skills.
• Strong organizational, communication, and stakeholder management abilities.
• Experience working with cross-functional teams.
• Knowledge of compliance requirements in the pharmaceutical, biotech, or healthcare industry.
• Proficiency in Microsoft Office (especially Excel, PowerPoint, and Word).

Additional Information

All Sobi employees need to demonstrate behaviors in line with Sobi's core values: Care, Ambition, Urgency, Ownership and Partnership. Are you ready to be on the Sobi team? Come join a culture that empowers every person to be the person that makes a difference for rare disease.

Why Join Us?

We are a global company with over 1,900 employees in more than 30 countries and are committed to the societies where we operate. With a deeply skilled management team directing our day-to-day wins, and a Board with a stellar track record, we’re ready to take on the world’s diseases, ailments and adversity. Our people believe they have the power to make a positive impact in others’ lives because that’s exactly what we do here. If you’re seeking a career that taps into your talents in a way that makes the world a better, healthier place, we just may have a job for you.

We know our employees are our most valuable asset, and our culture conveys that. We offer a competitive benefits package, to support the health and happiness of our staff.

Sobi Culture

At Sobi, we refuse to accept the status quo. This is because we have witnessed first-hand the challenges facing those affected by rare diseases, and have used this knowledge to shape our business to find new ways of helping them.

As a specialized biopharmaceutical company, we are dedicated to rare diseases. And we see this focus as a strength. By effectively turning our research into ground-breaking treatments, we help make medicine more accessible and open up more possibilities for patients and more opportunities for those caring for them. This has been our approach since day one, but we know we can’t change the world of rare diseases on our own. Accomplishing this requires strong partnerships with patients, partners and stakeholders across the entire value chain. Together, we define how our business can create solutions that serve the needs of those affected by rare diseases while facilitating sustainable growth.

An Equal Opportunity Employer

Sobi is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions at Sobi are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity, protected veterans and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status or protected groups by the laws or regulations in the locations where we operate.

Sobi is an affirmative action and equal opportunity employer. Disabled/Veterans. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access this website to apply for a vacancy as a result of your disability. You can request reasonable accommodations by sending an email to talentacquisition@sobi.com.