Office Manager

Position Title: Office Manager

Position Type: Regular - Full-Time

Grade: Grade 04

Requisition ID: 40628

In every role, McCainers are ambitious, curious, and passionate about creating exceptional work experiences - together. With a customer-first mindset, we make doing business with McCain easy.

About the role.

The SuM Admin / Office Manager is responsible for overseeing office administration, coordinating team activities, managing resources, and driving operational efficiency within the organization. Acting as a central point of contact for employees, vendors, and leadership, this role ensures that administrative processes, policies, and workflows support a productive, compliant, and well-organized work environment.

In addition to day-to-day office management responsibilities, this role will play a critical part in supporting a Greenfield project in Germany, including document control, procurement coordination, budget oversight, and regulatory readiness during the project phase.

What you’ll be doing.

• Coordinate and oversee daily office operations, including information management, supplies, facility maintenance, and administrative processes.
• Lead, train, support, and evaluate administrative staff while fostering a collaborative team environment.
• Develop and implement office procedures, policies, and standards to improve productivity, efficiency, and compliance.
• Manage office budgets, monitor expenses, process invoices, and prepare financial reporting.
• Coordinate correspondence, scheduling, travel arrangements, meetings, and communications for employees and leadership teams.
• Manage vendor relationships and support procurement activities for goods and services.
• Maintain organized digital and physical filing systems while ensuring document security and confidentiality.
• Support employee onboarding activities, HR administration, and personnel record management.
• Organize internal events, team-building activities, visitor management, and employee engagement initiatives.
• Ensure compliance with health, safety, regulatory, and company requirements.
• Prepare reports, presentations, and communications for leadership as required.
• During the project phase, establish and maintain a controlled document library for the site.
• Support quality and compliance activities by ensuring required documentation and evidence are in place ahead of operational start-up.
• Collaborate with local and regional procurement teams to establish relationships with operational vendors and service partners.
• Closely monitor the SuM budget, including procurement activities, purchase order creation, and compliance with McCain processes and local regulations.

What you’ll need to be successful.

• Bachelor’s degree in Business Administration, Management, or a related discipline preferred; equivalent administrative experience may be considered.
• Minimum 2 to 3 years of experience in office management, office administration, or a supervisory administrative role.
• Strong organizational, planning, multitasking, and time-management capabilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and modern administrative software tools.
• Experience managing budgets, expense tracking, financial analysis, and reporting.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Strong problem-solving skills, adaptability, and a continuous improvement mindset.
• Fluency in German is required.
• Business-level English proficiency is required.
• Additional language skills such as Dutch or French are considered an asset.

About the team.

This role is part of the SuM function supporting McCain’s Greenfield project in Germany. The position works closely with site leadership, quality and compliance teams, procurement, vendors, and regional stakeholders to ensure smooth operations, regulatory readiness, and effective administrative support throughout the project and operational phases.

About McCain.

Click Here to learn more about McCain and how we provide opportunities to make an impact that matters.

Leadership principles.

At McCain, our leadership principles guide how we engage with customers, collaborate as a team, and achieve success. We focus on understanding customer needs, driving innovation, empowering people, and taking ownership to clear obstacles and deliver results.

AI & Digital Capabilities.

At McCain, AI and digital capabilities are part of how we work and innovate. We value curiosity toward emerging technologies and the thoughtful, responsible use of AI-enabled tools to improve outcomes as part of our future-ready culture.

The McCain experience.

We are McCain. This statement is a testament to our collective strength and our individual value. Your contributions play a vital role in our success. Our winning culture is rooted in authenticity and trust, empowering us to bring out the best in one another. Here, you’ll find opportunities to learn, grow, and thrive. Join us and experience why we’re better together.

Our purpose is grounded in building meaningful relationships. We’re big believers in the power of working together in person—it helps us stay connected, collaborate more effectively, and grow as a team. At the same time, we recognize the importance of flexibility. Most office-based roles follow a hybrid model, with the option to work remotely two days a week. There may be exceptions depending on the role and location, so we encourage you to speak with your recruiter for more details.

McCain Foods is an equal opportunity employer. As a global family-owned company, we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity, resilience, and success and makes our business stronger. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, veteran status, disability, or any other protected characteristic under applicable law.

McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know and we will work with you to find appropriate solutions.

Your privacy is important to us. By submitting personal data or information to us, you agree this will be handled in accordance with McCain’s Global Privacy Policy and Global Employee Privacy Policy, as applicable. McCain leverages AI in the hiring process, though all final decisions are made by humans. You can understand our approach to AI and how your personal information is being handled here.

Job Family: General & Administration
Division: Continental Europe
Department: Plant and Start-up Greenfield
Location(s): DE - Germany : Lower Saxony : Hannover

Company: McCain GMBH