Procurement Assistant

Responsibilities:

Operational Purchasing:

• Manage the procurement of packaging items, including foils, cardboards, straws, tertiary packaging, and others, ensuring timely delivery and quality.
• Implement purchase requisitions from internal departments, optimizing price-quantity scales to achieve cost efficiency.

Supplier and Contract Management:

• Determine material requirements, create and maintain contracts in SAP.
• Allocate volumes per supplier based on budget and implement purchase agreements.
• Coordinate supplier forecasts with planning teams based on Sales & Operations Planning (S&OP) requirements, including both annual and rolling monthly forecasts.
• Conduct regular review meetings with suppliers to ensure contract fulfillment and address any issues.
• Supplier performance management and development to enhance supply chain resilience and supplier relationships.

Reporting and Data Management:

• Provide ongoing reporting on contract fulfillment, ensuring achievement of target quantities and optimization of reimbursement scales.
• Maintain accurate master data and pricing information in SAP
• Create and regularly update supplier evaluations and key performance indicators (KPIs), such as volume analysis.

Interface and Stakeholder Management:

• Maintain continuous internal management with departments such as R&D, Quality, Supply Chain Management (planning/dispatching), production, logistics, finance, marketing, and sales.
• Manage external interface with suppliers, coordinating activities and maintaining strong communication lines.

Financial and Invoice Processing:

• Process credit notes and invoices within the workflow, ensuring accuracy and timely completion.
• Monitor and analyze procurement-related financial metrics to contribute to cost-saving initiatives.
• Provide forecasts on material pricing as per Finance requirements

Continuous Improvement, Project & Strategy:

• Support continuous improvement processes aimed at optimizing packaging specifications and related processes.
• Assist in strategy development, budget preparation, and the preparation for negotiations.
• Lead or support category-related projects as needed.
• Prepare and analyze tenders, engage in price discussions, and negotiate contracts with suppliers.
• Drive sustainability initiatives in packaging procurement, aligning with company-wide environmental goals.

Quality and Compliance:

• Ensure procurement activities comply with relevant food safety, quality, and environmental protection regulations, as well as internal product, cost, and delivery time requirements.
• Process complaints and initiate return shipments as necessary.

Additional Responsibilities:

• Support monthly commodity reviews, including price list checks using raw material price indices related to packaging.
• Perform other related duties as assigned, in accordance with the company's guidelines and the right of direction.

Qualifications:

• Bachelor's degree in Supply Chain Management, Business Administration, or a related field.
• Professional certification in procurement or supply chain management (e.g., CIPS, CPSM) is a plus.
• Strong experience in procurement, particularly in packaging materials.
• Proficiency in SAP or similar ERP systems.
• Excellent negotiation, communication, and analytical skills.
• Ability to manage multiple tasks and projects in a fast-paced environment.

Profile:

• Education: Supply Chain Management, Business Administration, oder ähnliches
• Additional qualifications: Zertifizierung im Bereich Beschaffung oder Lieferkettenmanagement (z. B. CIPS, CPSM) ist von Vorteil.
• Professional experience: 3-5 years
• Strong experience in procurement, particularly in packaging materials.
• Proficiency in SAP or similar ERP systems.
• Excellent negotiation, communication, and analytical skills.
• Ability to manage multiple tasks and projects in a fast-paced environment.
• Language skills: German & English business fluent
• IT-skills: MS-Office & SAP very good knowledge