HR Operations Assistant

Working as part of our dedicated HR Operations area you will undertake a wide-ranging and important role carrying out several duties.

Main Duties and Responsibilities:

The selected candidate will have the following main duties and responsibilities:

• administering the relocation and registration of new staff, liaising with the German Foreign Affairs Ministry;
• assisting with the onboarding of staff;
• processing benefit and allowance claims;
• monitoring staff absences;
• providing back-up for our payroll officer during their absence;
• coordinating and monitoring medical examinations;
• dealing with enquiries and ensuring that all individual HR records are kept up to date.

The above responsibilities are not exhaustive and a flexible approach and willingness to adapt to team needs is essential.

Role reports to:

Compensation and Benefits Team Leader.

Competences and Experience:

Proven and recent HR experience, ideally in an international environment or intergovernmental organisation is required.

The successful applicant for this position shall also possess the following:

Essential Competences and Experience

• Strong analytical skills with close attention to detail especially related to figure-work;
• Proficiency in MS Office applications (Outlook, Word, PowerPoint and especially Excel) and ERP systems;
• Excellent customer orientation and communication skills;
• Ability to work under pressure and independently with own areas of accountability;
• Strong team working and collaboration orientation;
• Discretion and integrity with ability to maintain strict confidentiality of sensitive information.

Desirable Competences and Experience

User experience of Oracle Fusion

Qualifications:

Full secondary education. A diploma in the field of HR or equivalent professional training will be a strong advantage.

Language skills:

Our working language being English, an excellent command of the English language - oral, reading and writing - is essential. Liaison with the German Foreign Affairs Ministry and the need to be able to issue complex certificates locally requires in addition a very good working knowledge of German. Any further ESO Member State language knowledge would be helpful.