Operations Manager - Legal & Business Operations / AOB Invest

Overview

In this on-site role in Munich, you will own and streamline operations, contracts, and executive coordination for a lean family office. You will bridge the Managing Director, external advisors, and cross-functional teams to turn strategic direction into actionable processes. You’ll manage legal workflows, vendor relations, and high-impact projects while representing the office externally. This is an ownership-focused role with broad scope and meaningful impact on operational capability and governance.

Verantwortungsbereiche

• Draft and review NDAs, employment, service and brokerage agreements; identify commercial terms and risks, and track deadlines
• Coordinate with external lawyers and notaries and translate advice into actionable steps
• Maintain powers of attorney, signature processes and contract documentation; track renewals
• Identify and improve office processes; manage task tracking, workflows, and use AI where helpful
• Oversee vendor relationships, terms, and renewals; coordinate new entities/structures with Finance and advisors
• Lead cross-functional projects from scope to completion
• Represent the office with funds, family offices, banks, startups and advisors
• Coordinate Managing Director’s schedule and meetings; manage travel and itinerary planning
• Prepare concise briefings and decision-ready materials for meetings
• Maintain oversight of deadlines, renewals, open items; own follow-ups and escalation when needed
• Coordinate events and external formats from concept to execution
• Support the office’s external presence
• Collaborate across functions and external advisers, ensuring execution stays on track

Zentrale Anforderungen

• Based in Munich, on-site five days a week
• At least seven years in a demanding, entrepreneurial environment such as a family office, professional services, consulting, or comparable operations role
• Commercially minded with strong interpersonal credibility to represent a professional investment office externally
• Independent, performance-driven, able to handle pressure and ambiguity
• Fluent in English and German in a professional environment
• Discreet, hands-on, reliable with confidential information
• Strong contract understanding; ability to review standard commercial agreements and coordinate external counsel; legal qualification is an advantage
• Highly organized, reliable, detail-oriented
• Confident negotiator; experienced in coordinating events, vendors and external stakeholders
• Proficient with Microsoft 365 and comfortable adopting AI/tools to improve efficiency
• Discretion and trustworthiness
• Ownership and proactive problem-solving
• Clear communication and collaboration across functions
• Contract review and basic legal terms
• Vendor management
• Project leadership and cross-functional coordination