Executive Assistant (m/w/d)

Stellendetails

• Ort: Mainz
• Verfügbarkeit: ab sofort
• Option auf Übernahme: ja
• Vertragsart: unbefristet
• Beschäftigungsart: Arbeitnehmerüberlassung
• Arbeitszeit: Vollzeit
• Vergütung: 48.000 EUR brutto p. a.

Für wen suchen wir

Für unseren Kunden, ein renommiertes Unternehmen der pharmazeutischen Industrie in Mainz, suchen wir ab sofort einen Executive Assistant (m/w/d) in Vollzeit.

Das bringen Sie mit

• Bachelor's degree in Business Administration, Communications, Management, or a related discipline preferred
• Equivalent combination of education and relevant executive support experience may be considered
• 5+ years of experience providing administrative and executive support to senior leaders in a complex corporate environment for example, in a role as an Executive Assistant (m/w/d)
• Experience supporting Vice President, Senior Vice President, or equivalent executive-level leaders preferredand proven experience managing complex calendars, international travel, executive meetings, and high-priority business activities
• Experience working across multiple functions and interacting with senior internal and external stakeholders as well as with handling highly confidential and sensitive information with discretion
• Exceptional organizational and prioritization skills with the ability to manage competing priorities and deadlines and strong written and verbal communication skills
• Excellent stakeholder management and relationship-building capabilities and high degree of professionalism, judgment, discretion, and confidentiality
• Ability to anticipate needs, identify issues proactively, and implement solutions independently
• Strong attention to detail and commitment to accuracy
• Advanced proficiency in Microsoft Office 365 applications
  

Der Job

• Provide dedicated executive support to assigned senior leaders by proactively manage complex calendars, schedules, and competing priorities
• Coordinate domestic and international travel arrangements, including detailed itineraries, logistics and organize leadership meetings, workshops, town halls, and business events
• Prepare meeting agendas, presentation materials, reports, briefing documents, and executive correspondence as well as track actions, decisions, commitments, and follow-up activities arising from leadership meetings
• Act as a key coordination point between the executive, leadership team members, and internal and external stakeholders and support effective communication and information flow across teams, functions, and leadership forums
• Manage confidential, sensitive, and business-critical information with the highest level of discretion and prioritize incoming requests and correspondence, ensuring timely handling and appropriate escalation when required
• Coordinate departmental planning activities, leadership offsites, and organizational events and support budget administration, purchase orders, expense management, and related operational processes as applicable
• Identify administrative and operational efficiencies and contribute to continuous process improvement and anticipate potential scheduling conflicts, operational risks, and business needs and proactively develop solutions
• Maintain accurate records, documentation, and executive business files and build effective working relationships with stakeholders across all organizational levels to support business objectives
• Ensure administrative and operational activities are executed in accordance with company policies, procedures, and established ways of working

Vorteile

• attraktive Vergütung von 48.000 EUR brutto p. a.
• persönliche und wertschätzende Betreuung durch unsere Niederlassung
• bis zu 30 Tage Urlaub
• Urlaubs- und Weihnachtsgeld
• flexibles Zeitwertkonto
• betriebliche Altersvorsorge und vermögenswirksame Leistungen
• 150 Euro Prämie bei erfolgreicher Empfehlung „Mitarbeitende werben Mitarbeitende“
• exklusive Rabatte über Mitarbeitervorteile.de (z. B. bei Zalando, IKEA, HelloFresh!, u. v. m.)
• Zuschuss nach 9 Monaten, z. B. für Jobticket, Dienstrad und Kantine

Sonstiges

• Einsatz vorerst befristet für 12 Monate mit Option auf Verlängerung und Übernahme
• Vollzeit: 40,00 Std./Woche

Kontaktinformationen

Herr Sascha Wittig
Office Events P & B GmbH
Freseniusstraße 29
65193 Wiesbaden

Telefon: +49 611-97164580
E-Mail: wiesbaden@office-events.de