Senior Administration Assistant

Amway is the world’s #1 direct selling company and one of the largest family-owned businesses globally. Since 1959, we’ve been empowering people with innovative solutions and over 450 premium products in nutrition, beauty, and home care. Sold exclusively through our network of independent distributors and our webshop, our products help millions live healthier, more vibrant lives. With a presence in over 100 countries and $7.3 billion in revenue in 2025, Amway continues to lead the way.

Our top brands? Nutrilite™ – the world’s #1 brand of vitamins and supplements, ARTISTRY™ – high-performance skincare and beauty, and eSpring™ – cutting-edge water filtration systems.

Primary responsibilities:

• Manage calendars, schedules, appointments, and travel arrangements, ensuring effective prioritization and coordination.
• Provide administrative support, including meeting preparation, agenda development, minute-taking, action tracking, document management, data entry, and personnel record maintenance.
• Coordinate financial and procurement administration activities, including expense reports, purchase orders, invoice follow-up, reimbursement tracking, reporting, and routine approvals within delegated authority.
• Support team engagement initiatives, leadership meetings, workshops, offsites, site visits, and special events, including logistics, communications, stakeholder coordination, and follow-up activities.
• Support effective office operations by maintaining records, supplies, shared spaces, branded areas, and business materials, including product and promotional sample management.
• Act as a central coordination point for team members, leaders, assistants, internal functions, external service providers, and other stakeholders to ensure timely communication and effective execution of activities.
• Coordinate approval and signature processes, including document routing, electronic signatures, completion tracking, and related administrative follow-up.
• Collaborate with the wider assistant network and support the onboarding, guidance, and development of less experienced administrative professionals.

Required Knowledge & Skills and/or Related Experience:

• A minimum of one year of experience as an Executive Assistant.
• German language skills at a minimum B1 level.
• English language skills at a minimum C1 level.
• Strong attention to detail, organizational skills, and reliability.
• Proficiency in common office software, including Word, Excel, and Outlook.
• Effective verbal and written communication skills.
• Ability to follow instructions, prioritize tasks, and manage time effectively.
• Ability to use AI tools effectively to support administrative tasks and improve day-to-day productivity while maintaining data confidentiality.

The successful candidate should also have an understanding of:

• A variety of office methods, processes, and procedures.
• Departmental and/or divisional objectives and priorities.
• Corporate organizations and management structures.
• The operation of computers, office equipment, and relevant software, including departmental and divisional software programs, as well as the ability to develop new technical skills to meet future needs.
• The processing of departmental, divisional, and/or corporate communications through electronic mail systems.
• Departmental, divisional, and/or corporate operations.
• The responsibilities of other departmental and divisional support staff.

What you can expect from us:

• SPARK, our employee recognition program.
• An additional day off for your birthday.
• A discount on Amway products.
• Healthcare benefits.
• A free healthy lunch on two of the three in-office collaboration days.
• Six weeks of vacation, plus additional days off on December 24 and December 31.