Project Coordinator - PMO (m/f/d)

Who are we

As a biotechnology company, at Insempra we don’t simply hope for a better future – we actively work to create one.

For far too long, companies have relied on chemical production processes, depleting our planet’s limited resources in the process. That’s why our mission is to create a world built on naturally high-quality products and to help restore the balance between people and our planet.
On our journey towards a better future, we are currently supported by a team of more than 40 dedicated people bringing together scientific, entrepreneurial and visionary expertise. But one important person is still missing: you!
We are looking for a Project Coordinator - PMO (m/f/d) to join us as soon as possible at our site on the IZB Campus in Munich/Martinsried. Reporting to the Senior Program Manager, you keep internal corporate development initiatives and selected projects on track and help build AI-supported PMO processes.

We offer:

• A hands-on role shaping AI-enabled PMO processes, with mentoring by the Senior Program Manager
• Room to grow into broader project management responsibility
• An international start-up team with open feedback culture, flat hierarchies and short decision-making processes
• 30 days of annual leave and flexible working hours
• Fresh fruit and vegetables, free drinks and regular team events

For this position you will perform the following duties:

• Support the planning, monitoring and documentation of interdisciplinary development projects
• Build and roll out AI-supported PMO processes such as AI-assisted reporting, automated status dashboards and meeting-note summarization
• Evaluate new PM and AI tools, and create onboarding and training materials for the team
• Pilot and document the responsible use of AI tools within our confidentiality and data guardrails
• Own internal corporate development initiatives and selected projects end to end: timelines, tasks, dependencies and follow-through
• Maintain project trackers, templates and PMO tools, and consolidate status updates into consistent reporting
• Support risk and issue logging, document control, and external development projects including grant reporting input

Your profile:

• Around 2–3 years of relevant experience in project coordination or project management, ideally in a small, interdisciplinary team.
• Experience with project management software (preferably Smartsheet)
• Strong interest in AI and automation tools, ideally with hands-on experience
• Organizational rigor, attention to detail and good process documentation skills
• A genuine interest in biotechnology is essential; a scientific background is not required.
• Fluent English; German is a plus

General Data

Full time/Part-time possible
On-site 80% of time