Project Manager Meetings Management

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E's team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can't guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E at bcdme.com/careers

Project Manager, Meeting Management

Fulltime | Remote of Hybride | Nederland

Ben jij een organisatorisch talent dat energie krijgt van het regelen van meetings en events? Dan hebben wij de uitdaging voor jou. Als Project Manager ben jij de schakel tussen onze klanten en (interne) partners. Het zoeken naar de juiste locatie, onderhandelen over tarieven en voorwaarden, contracten afsluiten en budgetten beheren behoren tot de verantwoordelijkheden van deze rol. Daarnaast kun je bij sommige projecten ook verantwoordelijk zijn voor het registreren van deelnemers, het ontwikkelen van websites (op ons eigen platform), en incidenteel ga je mee on-site om te zorgen dat alles soepel verloopt op locatie.

Wat ga je doen:

• Je bent verantwoordelijk voor de planning en uitvoering van meetings en events
• Je zoekt de meest geschikte hotels en locaties op basis van de wensen van de klant
• Je onderhandelt offertes van leveranciers voor de beste tarieven en voorwaarden
• Je bewaakt het budget en houdt grip op alle kosten
• Je stuurt leveranciers aan tijdens het gehele proces
• Je rapporteert in onze interne systemen op meeting informatie en budget
• Je neemt deel aan events die georganiseerd worden door onze partners
• Je initieert procesverbeteringen die aansluiten bij de strategie van het bedrijf
• Je gebruikt je creativiteit om het event voor de klant tot een succes te maken

Wat goed is om te weten:

• Onze projecten variëren van kleine bijeenkomsten met 10 tot grotere evenementen met 500 deelnemers
• De communicatie binnen ons team is open, flexibel en transparant
• Jij bent de expert voor onze klanten en verantwoordelijk voor het volgen van alle processen
• We werken voornamelijk vanuit huis, maar we komen elke week samen op ons hoofdkantoor in Utrecht

Wat neem je mee:

• Een Bachelor diploma of vergelijkbare ervaring met een zakelijke focus
• Meer dan voldoende ervaring met meeting management
• Algemene kennis van bestemmingen, hotels en leveranciers is een must
• Uitstekende mondelinge en schriftelijke communicatieve vaardigheden in het Nederlands en Engels
• Ervaring met Office 365
• Kennis van Cvent is een plus

Jij bent:

• Uitstekend in het balanceren van meerdere prioriteiten
• Georganiseerd, efficiënt en precies, met een scherp oog voor detail
• Sterk in het opbouwen en onderhouden van zakelijke relaties
• Een expert in het vinden van je weg in diverse (online) systemen
• Besluitvaardig en proactief
• In staat om je aan te passen aan veranderingen

Wat wij bieden:

• Een open en informele cultuur gericht op doelen waarbij jouw geluk en carrièregroei voorop staan
• Een concurrerend salaris
• Uitgebreide secundaire arbeidsvoorwaarden, zoals pensioenregelingen, kortingen op reizen en hotels, en mogelijkheden voor vrijwilligerswerk en duurzaamheid

Klinkt dit als jouw volgende stap? Solliciteer vandaag nog en maak impact!

Project Manager, Meeting Management

Full-time, (home) based in the Netherlands

We are seeking a Project Manager to join our team. In this role, you will own client relationships and ideally have experience in organizing meetings and events. You should be comfortable guiding stakeholders, enjoy negotiating, contracting, and managing budgets. Additional responsibilities may include attendee registration, website development, program organization, onsite management, and reconciliation. Think you're a great fit for this role? Read on!

The ideal candidate will be able to deliver high-quality meeting support and maintain a clear overview while managing multiple projects simultaneously.

As a Project Manager you will:

• Have overall responsibility for the planning and execution of events
• Source hotel/venue availability based on the program specifications
• Utilize and leverage Client preferred hotel agreements when negotiating hotel contracts
• Ensure supplier quotations are fully negotiated to secure the best possible rates and conditions
• Manage external vendors and suppliers - for sourcing, negotiating, contracting and event delivery
• Financial responsibility of the event budget - from budget preparation to final reconciliation
• Schedule and attend supplier visits as needed
• Track and report hotel room nights, spending, and cost savings
• Ensure the integrity of technology-related data
• Initiate process improvements that align with the client's strategies and long-term goals

You should know:

• Programs will vary in scopes and size, ranging from 10 to 500 attendees
• Communication within the team is open and flexible
• You will be responsible for adhering to all processes and serving as your client's subject matter expert
• The role is home-based, but the team meets once a week at our head office in Utrecht

What we are looking for:

• BA preferred or similar level of experience with a business focus
• Experience in meetings management, understanding of meeting types and considerations
• General knowledge of destinations, hotels, and suppliers
• Excellent oral and written communication skills in both Dutch and English
• Knowledge of Cvent is a plus

You are good at:

• Effective time management and balancing multiple priorities
• Being organized, efficient, accurate with attention to detail
• Being proactive
• Effective communication with colleagues and vendors
• Budget managing
• Building relationships

What We Offer You:

• A purpose-driven culture where we are committed to your happiness and career growth
• Competitive salary
• Extensive benefits, including comprehensive healthcare, retirement plans, support for continued education, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities, and a robust employee recognition program

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E's global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career - there's always room to move.

We've got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We're positive. You'll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

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